Event Planning Specialist

Event Planning Specialist

At LACASA, the spirit of diversity, equity and inclusion are infused in all our activities, behaviors and communications inside and outside the walls of LACASA. From the educational programs we develop and the shelter we operate—to our employee benefits/programs and social impact outreach initiatives—we believe that opportunity, access, resources, and rewards should be available to and for the benefit of all. LACASA is proud to be an equal opportunity employer and workplace.

POSITION OVERVIEW

LACASA has an immediate opening for a talented Event Planning Specialist. The chosen candidate will be passionate about our mission and enthusiastic about creating positive experiences for our event guests, supporters, sponsors, donors, and stakeholders.

This position is multifaceted and includes strategizing, coordinating and implementing our signature fundraising events with input and guidance from event committees, board members and LACASA leadership.

LACASA hosts three signature fundraising events annually, which include our “Drive Out Child Abuse” Celebrity Golf Outing in June, Garden Tour event in July, and Denim & Diamonds in September. In addition, the agency conducts seasonal and holiday donation drives and other agency awareness and fundraising events.

The ideal candidate will enjoy working with diverse groups of people—from event sponsors and donors to event volunteers and guests. They will have a solid grasp on the creative nuances of event planning as well as the business acumen to assist with producing budget plans and expense/profitability reports. They also will have the ability to work with LACASA staff, committee members and board members regarding all aspects of special event planning and event fundraising.

This is a full-time hybrid position which involves working in the office for a minimum of three days per week. Occasional night and weekend hours are required to attend fundraising events, and complete event set-up and tear-down duties.

RESPONSIBILITIES

§ Collaborate with Communications Department leadership to plan, coordinate, manage, and execute special event projects from inception to completion

§ Demonstrate ability to communicate mission/programs to potential donors, sponsors, and community supporters

§ Assist with the preparing event revenue/expenditure reports to ensure pre determined budgets are met; process purchase orders & invoices

§ Communicate with venues and vendors regarding event staging, entertainment, emcees & speakers; catering, equipment, technical, audio/video, and logistical needs

§ Complete local and state permit documents and application forms for liquor licenses and raffle licenses

§ Help oversee special event committees by scheduling monthly meetings, creating agendas, maintaining committee member contact lists, sending out meeting notices in a timely manner, and directing meetings; prepare, assemble and distribute materials for meetings (i.e. copying, mailing, e-mailing)

§ Develop event timelines and monitor/meet project deadlines relating to all aspects of event planning and deliverables

§ Work in conjunction with the Communications Department to plan and execute event marketing and promotional campaigns, including print and digital materials; social media; advertising; public relations and media relations; and event materials including tickets, invitations, posters, event programs, table tents, event signage, and sponsor recognition signage/banners

§ Collaborate with Volunteer Engagement Manager to recruit/secure volunteers for special events

§ Track ticket sales and manage guest attendance lists/records

§ Gather and prepare event registration materials/supplies for special events

§ Attend all events; direct and supervise all activities, including coordinating teams of volunteers, board members, and staff; manage all aspects of event set-up and event clean-up

§ Complete timely event follow-up communications with guests, sponsors, donors, and stakeholders; issue guest surveys following major fundraising events

§ Maintain and create event manuals (action plans and checklists) for all major recurring fundraising events, awareness events, and third-party fundraising events

§ Maintain hard-copy files of all event print materials, and media/PR coverage of signature events for use in grant proposals and future activities that may require archival material

QUALIFICATIONS

§ Bachelor’s degree or equivalent professional experience is required, as is proven success in event planning

§ Must be people-focused and professional, as a primary responsibility of this position requires regular interaction with LACASA supporters, sponsors, donors, vendors, volunteers, staff, and board members

§ Candidate should be detail-oriented, organized, possess excellent time-management skills, and possess the ability to work well independently and in a group

§ Excellent interpersonal, writing and oral communication skills are essential

§ Strong computer proficiency is required in Microsoft Office Suite; experience with database/donor management systems and social media management systemsis preferred

§ Must have valid driver's license, reliable transportation, and be able to lift and carry up to 20 pounds

§ Experience working with a nonprofit organization is highly desireable

LACASA does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.LACASA is an equal opportunity employer.

Job Type: Full-time

Pay: $44,478.00 - $52,328.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 4x10
• 5x8
• Monday to Friday

Ability to commute/relocate:

• Howell, MI 48843: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: One location

Salary : $44,478 - $52,328