Administrative Assistant, Select Academic Programs, Extended Ed, and HTC (Part-time)

Posting Number: 0000940
Reports to: Associate Dean, South Haven Campus and Director of Extended Education
Department: Career & Workforce Education
Classification: Non-Exempt
Full or Part-time: Part Time

Job Summary:
Administrative Assistant for Select Academic Programs, Extended Education Hanson Technology Center (HTC). The Administrative Assistant position performs both customer-facing (students, faculty, staff and visitors) and department administration activities in direct support of each department and their respective executive leader. The job duties below detail the responsibilities the role.

Essential Functions:
1. Conducts research, drafts correspondence, and assists with budget research, invoices, preparation of expense reports, etc.2. Coordinate with Regen Trucking and Macomb Community College on class schedules and class enrollment3. Works closely with Education Faculty and coordinates with local school districts for student placement.4. Manage student inquiries including processing completed program applications5. Create course CRN and appropriate courses.6. Registers students for extended education and short-term training classes. Responsible for accuracy of registration forms and informing registrant of pertinent information including next steps.7. Evaluates and enters student and course data and produces reports when requested8. Processes registration forms and pertinent documentation from students. Schedules appointments as well as building and room schedules where appropriate.9. Serves as HTC receptionist. Assists students and visitors by providing information, directions, and forms; in person, by phone or email.
10. Provides assistance with technical education, Fab Lab, contract training, workforce training, and apprentice training projects.11. Supports HTC staff and faculty in preparing training reports, apprentice/trainee progress reports, contracts and education/training materials.12. Maintains and assists in logistics of Hanson Technology activities, including special events, workshops, Fab Lab activities, and other activities/events held at the HTC.

Other Duties:
1. Performs other duties as assigned.

Accountabilities:
Under the direct supervision of the Associate Dean South Haven Campus and Select Academic Programs and the Director of Extended Education, the Administrative Assistant is responsible for executing administrative functions required to support the Associate Dean South Haven Campus and Select Academic Programs and the Director of Extended Education and providing administrative support to students, visitors, staff, and faculty of the Hanson Technology Center. May supervise student employees.

Job Specifications:
Associate degree required; Bachelor degree preferred. Minimum of two years office experience required. Proficiency with Microsoft Office applications with word processing, spreadsheets required; database and desktop publishing experience preferred. Must be detail oriented, have strong organizational skills and the ability to handle multiple priorities. Customer service skills and communication skills essential. Must maintain confidentiality.

Grade:
Salary Range:

Special Instructions to Applicants:
Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Applications will be screened for minimum qualifications as received. Once a sufficient number of qualified applications have been received and sufficient diversity of applicants achieved, those applicants will be passed along to the search committee. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position. If you have questions, please contact Human Resources at hr@lakemichigancollege.edu.

Welch Center and around SW Michigan:
www.lakemichiganvintners.com www.miwinetrail.com




Open Date: 03/18/2024
Closing Date:

To apply, visit https://lmc.simplehire.com/postings/4665

About Lake Michigan College
Lake Michigan College is a community college in southwest Michigan. We have three campuses -two of which are located ten minutes from our namesakes breathtaking shoreline.

Like other community colleges, we offer associate degrees, certificates, and even a baccalaureate degree. But what sets us apart from our peers is our seemingly limitless potential and our people - people who care deeply about our regions future and who are committed to student success and exemplary educational programs, strong alignments with both established and emerging industries, and productive partnerships with the communities we serve.

Faculty and staff at LMC enjoy excellent benefits and a supportive and friendly work environment. LMC recently received a Capital Outlay grant from the State of Michigan and a new millage from the southwest Michigan community, so the colleges facilities will be getting innovative, sustainable upgrades in the next few years that will contribute to the comfort, productivity and collaborative environment for all employees.

Living in Southwest Michigan
Southwest Michigan attracts millions of tourists who come for our beaches, wineries, and nationally acclaimed golf courses. But many who visit, choose to stay for our great schools, low cost of living, and high quality of life.

LMCs main campus is nestled in a watery and wooded wildlife sanctuary, yet its less than a half-days drive from major metro areas including Chicago, Milwaukee, Detroit, and Indianapolis.

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