Summary:
Responsible to a Department Manager, Assistant Director and/or Director. Performs secretarial and administrative functions for the department at a skilled level. Performs duties involving work on special projects, reports, committee agendas, statistical reports, contracts, agreements, committee minutes, work/travel schedules, scheduling activities/appointments, processing invoices/check requisitions, and tracking budget. Performs a variety of clerical duties, such as payroll management, inventory management, bookkeeping, organization of staff information, including updating and organizing information in the staff personnel files, scheduling/coordinating work within department and with other departments, providing receptionist and/or Unit Coordinator duties when appropriate, and responding to inquiries and requests for information. Utilizes independent judgment in all areas of the role to ensure that the needs of the department are met in a timely and cost effective manner. Uses discretion in the performance of duties related to department performance; customer, physician and employee relations; written and verbal communications; and confidential records and documents. Continually improves/streamlines processes to improve quality, safety, cost, as well as patient, customer, and employee satisfaction. Manages and coordinates office functions for the department and keeps manager/assistant director/director informed, including maintaining office supplies, organizing office systems, and repair of equipment. Performs other duties as assigned.