Accounting Clerk/Administrative Assistant

Function: As an Accounting Clerk, you will play a crucial role in maintaining accurate and up-to-date financial records, ensuring compliance with company policies and procedures, and supporting stakeholders with inquiries related to accounts receivable. The Accounting Clerk also has a keen knowledge of client contracts, particularly as it relates to lien waivers and materials being sent to the company’s clients. This role will workclosely with other departments to facilitate smooth and efficient financial operations within the organization.

Key Responsibilities:

· Recording payments received from clients and applying them to their respective accounts. Following up with client with any discrepancies.

· Reconciling payments received with invoices issued to ensure accuracy and completeness of financial records.

· Understand all aspects of the accounting and back office to serve as back-up when required.

· Processing payments from clients via credit card, check, electronic funds transfer (EFT), or other payment methods within specified payment terms.

· Ability to fill out and submit contract and payment information to commercial clients i.e. Lien Waivers.

· Send W-9 and COI’s as per clients requests.

· Ad-hoc projects as requested by the company’s leadership team.

· Provide support to accounts payable coordinator as required.

· Maintain a positive attitude with clients, vendors, and colleagues.

Competencies & Skills:

Initiative

o Proactively identifies and implements ways to contribute to the company’s performance. Consistently expands job knowledge and skills keeping abreast of new development. Works according to very high standards and employs strategies to consistently meet them.

Organizational Ownership/Values Alignment

o Reliable, delivering on promises maintaining high quality standards. Demonstrates intellectual integrity. Readily faces creative conflicts and see opportunities. Enthusiastically promotes the company’s values. Identifies and solves problems across the company to ensure quality.

Interpersonal Skills

o Demonstrates a high level of empathy attuned to the feelings and motivations of others. Has an ability to read an audience interacting with individuals and groups. Able to strike up rapport and attention. Collaborates with others building on other’s ideas and gives appropriate recognition.

Analytical Thinking

o Analyzes and synthesizes information/data to understand issues, identify options and support sound decision making. Able to use complex data to model scenarios. Understands cause and effects relating to the company’s performance and future.

Attention to Detail

o Able to quickly move from a high-level review to details. Works in a conscientious, consistent, and thorough manner. Identifies details that are important in proper context. Identifies inconsistencies or errors in data and information.

Requirements

· Must be reliable and extremely trustworthy.

· Proficiency in MS Office (Office 365, MS Excel, and MS Word).

· Time Management with a sense of urgency.

· Both written and verbal communication skills.

· Strong organizational skills with the ability to multi-task.

· Maintaining a positive attitude.

· High school diploma required; Business or Accounting degree preferred.

· Prolonged periods sitting at a desk and working on a computer.

· Must occasionally lift and/or move up to 25 pounds.

· Data entry skills

· Basic understanding of accounting principles

Education & Experience

· High School Diploma required, Business or Accounting degree preferred.

· 2 years of experience in Accounts Receivable and/or office setting preferred.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Floyds Knobs, IN 47119: Relocate before starting work (Required)

Work Location: In person