What are the responsibilities and job description for the Procurement Contract Specialist position at LanceSoft, Inc.?
Job Description:
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CAREER OPPORTUNITY
The Procurement Specialist is responsible for completing required project assignments and work tasks. The focus will be on procurement processes, supporting production planning execution, and other supply chain activities. Throughout the assignment, there will be a heavy emphasis placed on safety, teamwork, and process improvements.
How You Will Impact:
● Leads by example, safety and accountability are fundamental responsibilities of each team member.
● Helps to ensure on-time delivery of purchased parts for on-time packaging machinery build and assembly to drive on-time final packaging machine delivery to business customers.
● Ensures safe and healthful working conditions and an organized work environment.
● Support the Vision, Mission & Values of Safety and Operational Programs.
Responsibilities:
• Issue, update, and monitor purchase orders to ensure accurate data and reporting.
• Communicate with vendors using email and phone to request delivery dates and current pricing.
• Resolve supply and delivery issues with suppliers by proactively finding solutions and stressing urgency of deliveries to keep projects on schedule.
• Monitor Purchasing group mailbox to capture data and transfer to ERP tool.
• Interfacing with multiple departments within (Receiving, Performance Excellence, Engineering, Production, and Accounts Payable) to complete work tasks and projects
• Document and Update Job Related Work Processes and Procedures
• Send large component quote packages out for bid to multiple suppliers. Receive, manage, and organize returned information.
What You need to Succeed (Minimum Requirements)
- 3 years of experience in purchasing/procurement and supporting a technical operations environment with lead time constraints
• 3-years of related experience in RFQ processes – vendor competitive bidding
• 3-5 years purchasing or procurement,
• Customer service experience in terms of both internal and external customers
• Teaming and collaboration skills
• Experience with ERP systems like JDE or SAP in material management or production planning
• Intermediate proficiency with MS Office suite (Microsoft 365 including Excel, Word, PowerPoint)
• Excellent interpersonal skills, written and oral communication
• Willingness to call suppliers outside the organization with sense of urgency and assertiveness
• Ability to work independently and multi-task
• Strong attention to detail and problem-solving skills
• Able to read, interpret, and understand Mechanical Technical Drawings
• Some understanding of part fabrication processes - Milling, Lathe, and Laser Sheetmetal fabrication
What will make you stand out for this role (Preferred Requirements)
• Advanced VLOOKUP and pivot table analysis skills in Excel
• Demand forecasting experience
• Strong influential communication skills
• 5 years of purchasing experience in a manufacturing environment
• 3 years of strategic/preferred vendor management experience
• Some college or higher education
Physical Requirement
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:
● Work in an office / manufacturing / production environment
● The role is frequently sedentary, which entails sitting or being stationary
● Frequently stands or walks for 1-2 hours at a time
● Occasionally stands or walks for 3-6 hours at a time
● Occasionally stands or walks for over 6 hours at a time
Performance Measurements
● Accomplishing Packaging Machinery and Automation objectives (Ex: on-time delivery of packaging machinery to business customers)
● Identifying cost savings opportunities through vendor selection
● Quality of work
● Working with management, colleagues, and suppliers
● Timeliness and accuracy of Safety goals & achievements for the facility
Training Requirements
Safety training includes:
● General Safety, Hazard Recognition, reporting, and resolution; personal protective equipment; Emergency Action Plan, Plant Safety Rules, Safe Lifting, other programs as required.
Job related training includes:
● Job scope ERP and PTC Windchill (CAD) database operator training.
● Standard policy training.
● Engineering documentation orientation
● Process excellence training.
Work Environment
While performing the duties of this job, the employee is regularly exposed to:
● Office and industrial workspaces.
● Intermittently exposed to running production machinery.
● The noise level in the work environment is light to moderate.
Personal Protective Equipment Used on the Job:
● Safety Glasses, hearing protection, Safety Shoes and/or other personal protective equipment and required while performing certain tasks or visiting certain areas.
● Observe HSE regulations, wears all required safety equipment, encourages safe working practices, corrects obvious hazards immediately or reports them to the proper personnel.
