Accounts Receivable Associate

Description

Position/Title: Accounts Receivable Associate

Appointment: Immediate

Reports To: Controller

Laurel School seeks talented faculty and staff who will put our students first and strive to make a difference in their lives. We seek to attract culturally and academically diverse faculty and staff who thrive on being engaged participants in our community and are committed to anti-racist education and the development of young women as authentic learners and leaders. The most successful candidates are solutions-driven, are willing to listen to learn, embrace iteration and practice as a necessary part of the product, see opportunities before problems, and thrive in a fast-paced, forward-thinking educational environment. Laurel lives our mission: to inspire each girl to fulfill her promise and to better the world.

Position Summary:

Laurel School is seeking a detail oriented, customer service focused professional for a full time, 12 month position in the business office. The primary focus of this position is accounts receivable as well as assisting with day to day operations in the business office. This position works in a collaborative environment, working with sensitive information under tight deadlines, with confidentiality and discretion to be maintained at all times. The business office department currently operates on a hybrid schedule with the ability to work remotely 2 days a week in the summer and 1 day a week during the school year after an initial training period.

Duties and responsibilities include:

• Maintain the student accounting system including:
  • Enter annual tuition and fees within the system
  • Maintain and collect incidental student expenses on a monthly basis including Gator Lane, transportation, testing, yearbooks and other billing
  • Ongoing in-house collection of receivables and coordination of outsourced collection efforts
  • Primary school contact for matters related to student accounts, responsible for the investigation and prompt resolution of billing questions and concerns
  • Record in-house payments and issue receipts
  • Coordinate and test system changes with Admissions Office
  • Maintain proper accounting for student billing and reconcile sub-ledger to the general ledger
  • Assist Controller with monthly close of accounts receivable and preparation of the annual audit
  • Assist Controller in calculation of the year-end allowance for doubtful accounts.
• Maintain process for tracking, billing and collecting summer camp and other revenues using Ultracamp software.
• Record and deposit checks and other miscellaneous payments received by the Business Office.
• Monitor and process journal entries for cash payment systems used by the school such as Venmo, Diamond Mind and Paypal.
• Administer the School’s Credit Card Program.
• Assist with Petty Cash distribution and tracking.
• Record, reconcile and track gifts received by the school in collaboration with the Development Office.
• Other duties as assigned.

Requirements

A bachelor’s degree in accounting, business administration or related or the equivalent amount of experience and education. 1-3 years of accounting experience preferred. This position requires a high level of attention to detail.

The successful candidate:

• Possesses enthusiasm for working in a school setting and desire to embrace the school’s mission and values.
• Must possess a positive can-do attitude where customer service is key.
• Embraces and values diverse perspectives, encourages conversations about equity and inclusion, and is comfortable working within multicultural communities.
• Exercises sound judgment and maintains strict confidentiality.
• Has excellent written and verbal skills, strong organizational skills and attention to detail.
• Thrives in a work setting that requires collaboration, cooperation, and collegiality.
• Has a high level of integrity, honesty and a strong work ethic.
• Is proficient in Word, Excel as well as Google workspace.
• Has strong attention to detail and ability to maintain accurate files/records

The candidate must successfully pass a BCI/FBI criminal background check upon hire as well as complete several training modules.

Salary:

Laurel offers competitive compensation and a comprehensive benefits package.

To Apply:

Please see www.laurelschool.org for further information and a job application.

Work Environment

Laurel School is a dynamic, forward-thinking, K-12 girls’ school with a co-ed pre-primary division, where every child is well known. As a Facing History and Ourselves School, Laurel is fully committed to equity and inclusion.

Laurel enjoys an outstanding local and national reputation and is home to the Laurel Center for Research on Girls. In a highly competitive school landscape, Laurel is fortunate to be a school of choice in Cleveland. Our emphasis on the whole child and our legacy of excellence in the teaching of girls set us apart. Located in Shaker Heights, OH (15 minutes from downtown Cleveland) with an additional rural campus 17 minutes away, the school has a suburban/rural advantage. The work environment is noted for being family-friendly and flexible. The feeling in the school is joyous, collaborative and innovative. Our curricular philosophy emphasizes community-based, interdisciplinary and experiential learning. Collaboration and reflective practice are key to pedagogy at Laurel. The school is fully committed to a culturally diverse faculty and student body.

Laurel School is dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race; color; religion; sex; gender identity; national origin; handicap or disability; sexual orientation; or status as a veteran, Vietnam era, or special disabled veteran.