Administrative Assistant, Student Services

QUALIFICATIONS:

Prefer high school diploma or equivalent. Prefer three years of experience in a related field.

REPORTS TO:

Director of Student Services

JOB GOAL:

Performs secretarial duties in the district office

PERFORMANCE RESPONSIBILITIES:

1. Review and record individualized education programs and other special education documents.
2. Review and record Section 504 Plans and related documents.
3. Notify special education staff of newly-enrolled special education and Section 504 students.
4. Create purchase orders and manage monthly invoices.
5. Communicate with transportation regarding specialized routing.
6. Record attendance for private day school, homebound, and Head Start students.
7. Track student eligibility for alternative assessment, extended school year, sensory services, and alternative to suspension programs.
8. Answers telephone to provide information, take messages, or transfer calls.
9. Prepares and compiles various departmental records and reports.
10. Compiles statistical reports and maintains special education staff caseloads.
11. Maintains and keep safe, official school district documents and student records.
12. Maintains staff rosters.
13. Performs other job duties as assigned.

COMPETENCIES:

1. Maintains ability to use computer as well as other office equipment.
2. Perform basic math, including calculations using fractions, percents, and/or ratios.
3. Read a variety of manuals; writes documents following prescribed formats, and/or present information to others.
4. Understand multi-step written and oral instructions.
5. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and office equipment/software.
6. Problem Solving - Identifies and resolves problems in a timely manner.
7. Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
8. Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
9. Oral Communication - Responds well to questions.
10. Written Communication - Edits work for spelling and grammar.
11. Diversity - Shows respect and sensitivity for cultural differences.
12. Ethics - Treats people with respect.
13. Organizational Support - Follows policies and procedures.
14. Professionalism - Approaches others in a tactful and positive manner.
15. Safety and Security - Uses equipment and materials properly.

LANGUAGE SKILLS:

1. Ability to read and comprehend instructions, correspondence, and memos.
2. Ability to write correspondence.
3. Ability to work with a variety of people and maintain confidentiality of information.

TECHNOLOGY SKILLS:

1. To perform this job successfully, an individual should have knowledge of Internet and district software and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
2. Knowledge of appropriate business machines and telephones.
3. Monitor special system(s), not limited to, including security and fire alarm systems.         

PHYSICAL DEMANDS:

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
3. The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
4. The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
5. Specific vision abilities required by this job include close vision and distance vision.

TERMS OF EMPLOYMENT:

1. Twelve-month, employee pay and benefits in accordance with Board policy.
2. FLSA: Non-Exempt
3. Full Time Employee Benefits: in accordance with Board policy.

EVALUATION: 

1. Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.

Salary : $20