Office Manager/Bookkeeper

Position Summary

The primary function of this position is to perform the billing, bookkeeping and accounting functions of the firm. This position requires an experienced and accomplished person with a strong bookkeeping and computer background. The position requires skills and experience in bookkeeping, accounting, law firm billing and QuickBooks software as well as Microsoft Office Products. The position requires experience in a law or other professional service firm environment.

Reporting Relationship

This position reports to the firm owner.

Required Knowledge, Abilities and Skills

• Must have at least 2 years bookkeeping experience as a full-charge bookkeeper with responsibilities including client billing in a law or professional service firm environment.
• Must have successfully completed coursework in bookkeeping/accounting. An associate degree in bookkeeping/accounting is desirable.
• Must have experience with law firm billing or other professional service firm ( appropriate software that the firm is using) and accounting software (i.e. QuickBooks) as well as Microsoft Office Products.
• Must possess strong administrative and organizational skills.
• Must have strong interpersonal and communications skills.

Duties

• Perform all bookkeeping functions
• Performs all client billing functions and other accounts receivable functions
• Pay vendor bills and manage accounts payable and maintain relationship with vendors.
• Perform all data entry of cash receipts and client costs in billing and accounting systems.
• Perform all data entry of cash receipts and disbursements for the IOLTA trust account in the accounting systems.
• Process credit card transactions.
• Reconcile bank statements.
• Work up and make bank deposits for the operating and IOLTA accounts.
• Handle payroll.
• Handle Insurance
• Provide all required financial reports to the firm owner on a monthly basis.
• Filing.
• Coordination with the firm's accountants.
• Management and oversight of the billing and accounting systems.
• Maintain business records and office management administrative duties.
• General office administrative assistance; preparing documents and/or presentations completing on and off-site tasks as needed
• Excellent accounting skills, banking & credit skills
• Financial understanding of money management
• Ability to manage accounts daily, making banking runs, compiling records
• Knowledge and use of Quick Books
• Answering, rolling, and logging phone calls and taking accurate call notes
• Persistently provide general technical assistance on all relevant internal/external systems specifically
• Personal administrative assistance duties: Errands and purchasing, filing, frequent shipping, securing restaurant reservations, ordering and picking up meals, maintaining office and managing transportation vehicles, setting up meetings, preparing conference rooms
• Compiling and managing corporate office expense reports
• Assisting and booking all business-related travel, and preparing detailed legal documents
• Greet guests; assist with special projects relating to guests/visitors
• Keep the office organized, including ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc. as needed, manages office video conference setups
• Intermittent office and house runs, handling/tracking mail, packages, interoffice envelopes
• Assist with special projects and requests as required

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Charleston, SC 29401: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• QuickBooks: 2 years (Preferred)
• Administrative experience: 2 years (Preferred)

Work Location: One location