Secretary/Receptionist

FULL TIME FRONT DESK “DIRECTOR OF FIRST IMPRESSIONS” NEEDED FOR BUSY LAW FIRM

Job Description Summary:

The Director of First Impressions is a high energy and enthusiastic individual who is comfortable multi-tasking. Our receptionist is the "face of our firm", and we are looking for a person with a pleasing personality toward clients and other professionals both on the telephone and in person. Adaptability and flexibility will qualify you as an exceptional candidate. Attributes that will shine are alertness, curiosity, and responsiveness.

Job Responsibilities include:

· Answer incoming telephone calls, assess caller’s needs, and forward calls to appropriate team members

· Greet clients and visitors professionally, determining the nature and purpose of visit

· Collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries

· Schedule appointments, maintain and update attorney calendars

· Maintain client files, prepare meeting folders, and send information to prospective clients

· Maintain tracking sheets of prospective clients

· Perform other clerical duties, including mailing, scanning and photocopying

The ideal candidate will display:

· Education: High School Diploma (required); Associates Degree or greater (preferred)

· Experience: 1-2 years of relevant administrative, clerical and/or reception experience is preferred)

· Experience with Microsoft Office Applications, specifically MS Word, Excel, and Outlook

· Strong organizational skills

· Ability to build positive relationships with high level of interpersonal skills

· Strong written and verbal communication skills

· Handle sensitive and confidential information with discretion

· Dependable and punctual

· Professional attitude and decorum

Please email resumes with at least 2 professional references and compensation history. Please no phone calls.

Job Type: Full-time

Benefits:

• 401(k)

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Application Question(s):

• Do you understand that this job does not offer health insurance?

Work Location: In person