Administrative Assistant

Position: Admin
Job Type: Full time Office 90% Shop floor 10%
Reports to: Maintenance Manager
Department: Maintenance
Position Purpose: Office administration, Payroll, Office administration, Contractor management, Reports.

Essential Duties and Responsibilities:

• Demonstrates the values and business principles of Leadec.
• Always works safely.
• Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.
• Complete site new employee processing and administration.
• Order items for site as instructed to maintain inventory control.
• Update standardized work and other schedules from operations leads.
• Maintain safety performance charts and data.
• Complete and maintain site KPI metrics.
• Complete site reporting as required.
• Track and investigate receivables.
• Coordinate site employee activities.
• Support management projects as required.
• Provide information by answering questions and requests by the customer, Leadec Corporate Office, and the site Leadec staff.
• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word, and Excel.
• Assist with cleanliness and upkeep of office space.
• Send all inventory reports (consumables) to Facility Manager and Regional Operations Coordinator every Friday by noon.
• All other duties as assigned by Leadec manager.

Competencies:

• Customer Service Orientation- Satisfying customers.
• Adaptability & Flexibility- Willingness to deal with unexpected challenges or circumstances.
• Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
• Communication with site Leadec staff, Leadec Corporate Office, customer, suppliers, etc. on a regular basis
• Analytical Thinking & Problem Solving -- being proactive instead of reactive.
• Team player -- working in collaboration with all site Leadec staff, Leadec Corporate Office, customer, suppliers, etc.
• Confidentiality -- Ability to handle sensitive documents and knowledge in a professional manner.

Knowledge, Skills, and Abilities:

• Ability to manage office administrative processes.
• Professional attitude, organizational abilities and detail oriented to all Leadec staff members, Leadec Corporate Office, customers, suppliers, etc.
• Ability to work with minimum supervision.
• Ability to be efficient with job duties and doing more than bare minimum.
• Communication Skills - Ability to communicate with all levels of Leadec and customer employees.
• Language Ability -- Talking to others to convey information effectively.

Position Qualifications:

• A minimum of 2 years of progressive responsibilities in Office Administration preferably in a manufacturing / Maintenance environment.
• Computer Skills (Microsoft Office Word and Excel) are required.
• Purchasing and Billing experience.
• Payroll experience a plus.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job:

• Required to talk and/or hear in an Office setting (noise level is low-medium. Frequently required to stand and walk on concrete surfaces from 4 -12 hours. Occasionally required to reach with hands and arms; lift; stoop, or crouch.
• Vision requirements: close vision, distance vision, peripheral vision, and depth perception and focus adjustment
• Work is performed in an Office / industrial-manufacturing environment> with significant time spent working on a computer or at a desk.

Location: Ladson, South Carolina

Job Type: Full-time