Elementary School Secretary

POSITION: Secretary

REPORTS TO: Principal

WORK LOCATION: In Person

CALENDAR: 245 Days/year, 7.5 hours/day

JOB GOAL: The Secretary will be able to effectively manage the operation of the school office.

JOB SPECIFICATIONS: In order to be successful in this job, an individual must be able to perform each performance responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the performance responsibilities.

QUALIFICATIONS:

1. Must have a high school diploma or equivalent

2. Demonstrable skills in current computer applications

3. Knowledge in office practice

4. Self-directed initiative, resourceful, and anticipates duties

5. Socially poised, affable, and responsive

6. The following background clearances are required: Act 151, Act 34, Act 24, and FBI clearance

7. Must be proficient in the ability to read, write, speak, and understand English fluently.

PERFORMANCE RESPONSIBILITIES:

1. Maintain confidential student files

2. Enter and verify student records

3. Maintain records required by policy or regulation

4. Prepare materials for meetings

5. Arrange/confirm scheduling of appointments

6. Respond to requests for information regarding student records

7. Verify incoming/transferring confidential student records

8. Place and receive telephone calls

9. Greet persons courteously, determine needs, respond appropriately, and communicate action

10. Record and dispatch messages

11. Greet and respond to all employees

12. Prepare letters, forms, and documents

13. Convert source documents into computer acceptable form

14. Sort and deliver mail

15. Alert immediate supervisor of urgent or suspicious matters

16. Order and maintain office supplies and equipment

17. Perform other duties as assigned

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, talk, or hear. The employee occasionally will sit. The employee is occasionally required to reach with hands and arms and will frequently repeat the same hand, arm, or finger motion such as when typing. Employee will frequently interact with students and other staff members. Specific vision abilities required by this job include close vision. The employee may occasionally lift weights up to 25 pounds such as boxes of paper.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

CONDUCT: Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout his/her employment in the district. Each staff member shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings. Each staff member has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.

TERMS OF EMPLOYMENT: The Secretary position follows the Secretary & Paraprofessional Contract.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Services Personnel.

Job Type: Full-time

Pay: From $18.08 per hour

Expected hours: No less than 37.5 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Language:

• Spanish (Preferred)

Ability to Relocate:

• Lebanon, PA 17042: Relocate before starting work (Required)

Work Location: In person