Accounts Payable Specialist

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our client's team. The ideal candidate will have strong experience with high-volume invoice processing and be proficient in at least one of the following systems: Concur, Tipalti, or NetSuite. You will play a key role in managing and processing invoices, ensuring vendor payments are accurate and timely, and maintaining thorough documentation for auditing and compliance purposes.

Key Responsibilities:

• Invoice and Payment Management:

  • Review all invoices and payment requests for appropriate documentation and approval prior to payment.
  • Prioritize invoices according to cash discount potential and payment terms.
  • Accurately code and enter invoices into the accounting system.
  • Process check requests and generate check runs/EFT payments.

• Expense and Credit Management:

  • Audit and process credit card bills.
  • Review, process, and research employee expense reports in Concur.
  • Administer UTA's credit card program.

• Vendor and Compliance Management:

  • Handle vendor set-up, maintain 1099/W9 documentation, and oversee year-end processing.
  • Reconcile vendor statements and investigate discrepancies.
  • Ensure compliance with internal policies and obtain necessary approvals.

• Customer Service & Communication:

  • Respond to vendor inquiries professionally and promptly.
  • Collaborate with internal departments to resolve any payment-related issues.

• Documentation & Reporting:

  • Maintain accurate files with thorough documentation for auditing purposes.
  • Assist with month-end and year-end closing processes.

• Special Projects:

  • Perform other special projects as assigned, supporting the broader finance and accounting functions.

Qualifications:

• Experience:

  • 5 years of experience in Accounts Payable, including high-volume processing.
  • Experience with Concur, Tipalti, or NetSuite (strong preference for at least one).

• Education:

  • Bachelor's degree in Accounting or a related field preferred, but equivalent experience will be considered.

• Skills and Competencies:

  • Strong proficiency in Excel and Outlook; experience with Concur and Sage is a plus.
  • Thorough understanding of accounts payable, general ledger systems, financial charts of accounts, and corporate procedures.
  • Strong research, problem-solving, and resolution skills with a keen eye for detail.
  • Ability to thrive in a paperless environment, leveraging scanners and OCR technology.
  • Excellent organizational, time management, and documentation skills.
  • Adept at using and learning new technology and applications.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and within a team in a fast-paced, high-volume environment, ensuring accuracy and meeting deadlines.
    

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.