Legal Secretary

Legal Secretary – Legal Services of Greater Miami, Inc.

Full-time

Job Description

Legal Services of Greater Miami (Legal Services) is a nonprofit law firm serving low-income persons in Miami-Dade and Monroe Counties. Legal Services is seeking a Legal Secretary. The legal secretary provides secretarial services for the attorneys and facilitates their provision of legal services to the community.  

Essential Duties and Responsibilities:

• Independently prepares or transcribes as requested the legal pleadings, documents, letters, and other materials necessary for the provision of legal services to the community.
• Prepares the requisite number of copies as indicated by the document prepared or case handler requesting the document.
• Receives and screens visitors and telephone calls for assigned attorneys and take messages as appropriate.
• Utilizes the pleading bank system to generate documents in response to requests from case handlers for specific documents.
• E-file pleadings.
• Coordinate mediations and depositions with opposing counsel.
• Act as the point of contact among clients, judicial assistants, opposing counsel and internally among other attorneys and assistants.
• Assist other legal secretaries as needed and cover for their absence.
• Assist the assigned attorneys in maintaining their calendars, maintaining case files, and scheduling meetings, appointments, and court hearings.
• To the extent possible after fulfilling all of the above duties, legal secretary may be asked to assist in catching up with a backlog of data entry or other administrative work.
• Perform other job-related duties as assigned.

Required Skills:

• Strong organizational skills with attention to detail and ability to accomplish multiple tasks within agreed upon timeframes through effective prioritization of duties.   Able to function in a fast-paced environment.
• Self-motivated; able to work both independently to complete tasks and respond to requests as well as collaborate with others to utilize resources and knowledge of others in identifying high quality solutions.
• Strong ability to follow up on pending items, track project progress and stay current on project status and milestones.
• Knowledge of MS Office (Word, Excel, PowerPoint and Outlook) software.  Knowledge or capacity to quickly learn use of Legal Server case management system.
• Excellent verbal and written communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.

Qualifications and Experience:

• Legal experience is required.
• Ability to operate a computer and use online resources.
• Ability to type a minimum of 60 words per minute and successfully pass a secretarial skills test.
• Knowledge of technical legal terms, various legal forms, and documents, or demonstrated ability to learn quickly with prior experience as a general office secretary.
• Ability to deal effectively with clients.
• Ability to willingly accept directions from persons with whom they are working, exhibit a spirit of teamwork and cooperation in completing job responsibilities, and have a work record which reflects dependability including availability on a prompt and regular basis.

Salary/ Benefits:

Salary based on experience. Excellent fringe benefits, including 401(k) retirement plan, as well as life, health, and disability insurance.

Job Type: 

Full-time

How to Apply:

Submit resume and cover letter. Please specify this position on the cover letter and resume.

In recruiting for our team, we welcome the unique contributions that each can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs. Legal Services of Greater Miami is an Equal Opportunity Employer.