AR Specialist

Thank you for your interest in becoming part of the team at Legrand!

GENERAL PURPOSE

Under general supervision, responsible for invoicing and accounts receivable functions related to cash applications. Ensure all shipped orders are invoiced and all cash received is applied.

DUTIES AND ACCOUNTABILITIES

• Process invoices daily through SAP – credit card settlements, freight costs and handling charges
• Mail out all invoices daily
• Download daily check batches from the bank and through SAP; correctly apply cash to customer accounts while also verifying the cash application matches the customer’s remittance
• Provide check and remittance backup to Credit Reps on deductions taken
• Ensure thorough and effective communication with related departments; which may include Customer Care and Sales
• Assist with and support the creation, development, and implementation of processes and procedures
• Consistently support compliance by maintaining the privacy and confidentiality of information, protecting the assets of the organization
• Understand workplace hazards and take steps to proactively prevent and report hazards or injuries in the workplace. Cooperate in Safety Programs, initiatives, and investigations.
• Demonstrate our five core values of Integrity, Customer Responsiveness, Innovation, Passionate Contribution & Empowerment and Continuous Improvement

JOB REQUIREMENTS

Essential Knowledge, Skills and Abilities Required:

• Exceptional detail-orientation and follow-through skills
• Analytical skills sufficient to review financial information for reasonableness
• Ability to demonstrate a working knowledge of basic accounting concepts; ability to identify and resolve basic accounting problems
• Possess basic understanding of full cycle of Accounts Payable/Receivable functions
• Skills in entering transactions into an automated accounting system and maintaining spreadsheets and databases
• Ability to gather and compile information
• Ability to operate standard office equipment
• Proficient in the use of personal computers, internet and Microsoft Office suite of software including Word, Excel and Outlook (or related e-mail system)
• Ability to communicate effectively, both orally and in writing, with all organizational levels
• Excellent interpersonal skills to develop constructive and cooperative working relationships with others
• Ability to work in a team environment, yet be a self-starter to initiate process and procedure improvements
• Ability to multi-task and handle several projects at one time in a deadline-driven environment
• Ability to demonstrate efficiency and flexibility in performing detailed transactional tasks in a fast-paced work environment with frequent interruptions and changing priorities
• Demonstrated ability to be customer focused and responsive to questions and needs
• Must possess high degree of professionalism and ability to handle confidential information

Minimum Education and Experience Required:

• Associates degree in Accounting or business administration and a minimum of one (1) year invoicing experience; or combination of relevant education and experience

Preferred Qualifications:

• Prior working knowledge of SAP system

WORKING CONDITIONS/PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required (for the majority of the working day) to sit and make coordinated movements of the fingers for data entry on a keyboard.
• General office environment

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.