Administrative Assistant

JOB TITLE: Administrative Assistant

LOCATION: Anchorage, AK

REPORTS TO: Executive Assistant

PAY RATE: $19-24/hour

TO APPLY: Email cover letter, resume and Leisnoi application to HR@Leisnoi.com

SCHEDULE: 37.50 hrs/week and 7.5 hrs/day. Monday-Friday from 8:30 am- 5:00 pm with an hour unpaid lunch

BENEFITS: This position is considered a full-time position and a full benefit package is offered. Health, dental, vison, life/disability insurance and 401k retirement plan upon satisfactory performance of probationary period. Paid time off, holiday pay and an exciting career with opportunities for growth.

Ideal Candidate:

Our ideal candidate is someone who strives for excellence, is continuously looking for a challenge and places no limits on growth opportunities. This candidate will be responsible for supporting the executive team by performing a variety of administrative duties and skilled tasks, with a focus in shareholder relations, records and services.

Minimum Qualifications:

• Experience working as an Administrative Assistant or similar position in an office setting preferred.
• Must have High School degree or equivalent.
• Experience working in customer service with client relations.
• Experience using Microsoft Office Suite - Word, Excel, PPP and Outlook; Adobe Acrobat Pro; and client/record databases.
• Alaska Notary Public preferred.

Knowledge, Skills and Abilities:

• Highly organized, possessing a strong attention to detail, with solid verbal and written communication skills.
• Works well independently or in a team, is a multitasker, self-starter, exhibiting initiative, confidence, and maturity.
• Ability to efficiently plan, foresee, organize, and achieve set goals and objectives, with minimal oversight.
• Ability to answer a multi-line telephone system, screen, prioritize and transfer calls to appropriate personnel.
• Adept typing, word-processing, and data entry skills.
• Ability to learn and easily adapt to new and on-line based software applications and databases.

Responsibilities:

• Provides administrative support to executive team and various departments upon request.
• Greets visitors, screens phone calls, mail, and emails. Reviews and responds to inquires/correspondence, tracks and calendars dates/meetings and takes appropriate action as needed.
• Makes updates to website, web-based applications, and the shareholder portal.
• Composes/draft and edit letters, correspondence and memorandums, and follows simple instruction.
• Assists in processing, filing and maintaining incoming/outgoing shareholder records and preserving the organizational structure of shareholder files.
• Assists in Shareholder Relations, including creating marketing/promotional materials, running shareholder reports, posting e-mail blasts and working on Shareholder strategic planning projects.
• Maintain and update various lists, records and files in Granite (shareholder database), Excel, SharePoint or other databases assuring data is properly entered, retrievable and archived.
• Ensures the integrity of confidential information and corporate records.
• Assists in processing invoices for payment to various vendors or entities; Reconciles expenses, receipts and statements.
• Orders, stocks and maintains office supplies and equipment as needed. Arranges equipment maintenance and replacement/pick up of water, recycle, and shredding.
• Arranges, calendars and coordinates travel, meetings, and appointments.
• Processes land use permits for Leisnoi’s Lands Department.
• Perform various errands to/from post office, printers, store, obtain signatures, etc. as needed; and
• Performs other clerical and secretarial duties as assigned.

Leisnoi is an Equal Opportunity Employer

Leisnoi considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status or any other legal protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Leisnoi Corporation, may legally grant certain preference in employment opportunities to Leisnoi Shareholders and their Descendants. EOE/AA/M/F/D/V