Construction Administrator

Summary of Position Requirements

Assist with a variety of duties including processing critical forms and posting of documents in a timely manner, compiling and updating reports, data entry, coordinating with construction managers, maintaining files, processing invoices, answering phones, etc. Position requires the ability to multitask and drive results in a team atmosphere. Individual must be self-motivated, detail oriented, and possess a can-do positive attitude.

Primary Duties and Responsibilities

• Work closely with the divisions sales team to slot new homes for construction starts in order to meet divisional business plans
• Manage and maintain the Build Pro file postings via the web for job start information
• Obtain weekly production tracking reports from Construction Managers & enter into JD Edwards
• Prepare and maintain Settlement Tracking and Production Status Reports
• Obtain weekly updated information from the field on Production, Safety and SWPPP and enter into JD Edwards and Excel
• Interact and assist Purchasing Department to ensure timely response to field issues
• Prepare start packages for Construction Managers
• Monitor reports: permit, mortgage and closing package status
• Assist in obtaining inspections and certificates of occupancy needed for closing
• Create correspondence
• Maintain all company files relating to site plan applications, approvals, licenses and permits
• Distribute and collect Construction Quality Inspection Book from the construction team
• Schedule and coordinate meetings, appointments, etc
• Back up Customer Service Coordinator as necessary
• Assist Construction Managers administratively, as needed
• Special projects as assigned by the Director of Construction and or Division Environmental Manager
• Prepare and submit NPDES permit updates
• Create Storm Water EPO's for the Construction Manager's
• Interact with Division Area Manager's and Construction Manager's to confirm completion of work

Education and Experience Requirements

• Minimum High School Diploma or equivalent required
• Bachelor Degree preferred
• Construction experience preferred
• Strong organizational and management skills, ability to prioritize and take initiative
• Must be detail-oriented team player comfortable working in a fast paced environment with heavy volume workload
• Advanced PC skills Microsoft Word, Excel, and JD Edwards
• Excellent follow-up, communication (written and verbal) and time management skills
• Able to professionally perform multiple detail-oriented tasks with simultaneous deadlines

• Possess strong work ethic, integrity and loyalty
• Team player with the ability to work well under pressure

Contacts

Daily interaction with various division associates, outside agencies, business partners, consultants and homeowners.

Physical Requirements

This is primarily a sedentary office position that requires the ability to bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less. Finger dexterity required to operate a computer keyboard and calculator.

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