Administrative Assistant

Lev is looking for a well-organized, multitasking, and self-motivated experienced Administrative Assistant to support 5-7 executives in a fast-paced startup environment. In this role you will partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals. Lev values in-person connection, so we are looking for someone to be in our NYC office 5 days a week. 

Responsibilities

• Manage daily calendars for multiple executives, demonstrating flexibility and problem solving abilities to adjust and prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Build and maintain good business relationships with executives and administrative staff across the organization
• Promote a fun and team-oriented work environment
• Manage executive’s checklists and project lists, and hold them accountable, making sure things are progressing in a timely and efficient manner
• Active contributor to the workplace experience; Coordinate special projects, meetings and event planning from conception to completion

Qualifications

• You have 4 years of experience in an administrative role reporting directly to upper management; having previously attended a formal assistant training program is a plus
• You have excellent time-management skills and the ability to organize and coordinate multiple projects at once
• You’re highly responsive with strong interpersonal and communication skills 
• You can easily build trust and relationships with key stakeholders
• You’re proficient in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• You’re always thinking one step ahead, solving problems before anyone knows they exist
• You’re excited about working in a start-up environment, where there is always more to do and new challenges are constantly arising
• You’re great at decision making and problem solving, even with minimal direction provided
• You exhibit discretion when interfacing with the business, and professionalism and strict confidentiality with all materials
• You’re a team player who is excited about the opportunity to work in fast paced startup environment

Lev Benefits

• 100% medical, dental & vision insurance coverage
• Unlimited PTO
• Monthly wellness stipend
• Catered lunches in-office