2024-25 High School Building Administrative Assistant

Lewis Central Community School District is looking for full-time school-year High School Building Administrative Assistant. The position would start August 1, 2024 but could start as early as mid-May for some on-the-job training. Please see full position details and qualifications below.

Lewis Central High School is a 9th-12th grade building serving approximately 1020 students and 65 full time teachers. LCHS staff and students are committed to our district vision of “Inspiring Excellence” in all we do: academics, positive staff and student relationships, parents/family involvement, as well as athletics and fine arts activities. LCHS staff utilize collaborative, innovative instructional methods and support each student in maximizing their individual potential.

Job Title: Building Administrative Assistant

Supervisor: Building Administrator(s)

FLSA Status: Full-Time, Hourly, Non-Exempt

Summary

• Provides complex and responsible administrative support to the Building Administrator(s), requiring collaborative and independent judgment.
• Manages a variety of general office activities by performing routine clerical and administrative functions for the administration, staff, students, and parents of the school such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, preparing data reports, handling information requests.

Essential Duties and Responsibilities

• Reports to work as scheduled on a regular and reliable basis.
• Functions as office manager by implementing office routines and practices associated with a busy yet smoothly run office.
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
• Prepares, classifies, sorts, and files correspondence or other data and prepares appropriate response, if necessary.
• Ability to use a personal computer, word processing software, database, and spreadsheet software applications, including the student information system database (SIS).
• Make announcements and operate the school intercom system.
• Maintains such personnel records as shall be required.
• Supports daily teacher and building staffing in collaboration with the building administrator(s) and district office.
• Maintains substitute assignments, staff timesheets and other building payroll information.
• Maintains students' personal and financial records.
• Maintains individual and Building Administrator(s) calendars; arranges meetings, appointments, and travel arrangements.
• Generating requisitions and/or purchase orders for building purchases
• Gathering, approving and attaching invoices to appropriate purchase order
• Gathering of receipts for pcard reconciliation and maintain all receipts for credit card purchases
• Compiles data and provides budgetary input as directed.
• Acts as a liaison between the building staff and the Building Administrator(s).
• Must be willing to obtain and maintain Medication Administration Certification, CPR Certification, and First Aid Training.
• May be required to perform District-wide support services in case of emergency situations.
• Other duties as assigned.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma or GED Equivalent required
• Associate's degree or equivalent from two-year college or technical school preferred
• Two years related experience and/or training;
• or equivalent combination of education and experience.

Hours/Schedule: This position is a full-time school-year position with hours from 6:45am to 3:15pm with an expectation to be here at a minimum of all days students, teachers and administrators are in the District. Expectation for actual days worked will be determined by the Building Principal.

Rate of pay: Please contact Human Resources for more information about the rate of pay for this position. Final determination of applicants individual starting pay rate will be determined by the Business Office/HR.

Benefits: As a full-time school-year employee scheduled daily Monday through Friday, this position is eligible for full benefits including health, dental, and some supplemental products. All staff are automatically enrolled from day one, in the state sponsored retirement program, IPERS. The District contributes 9.44% of your wages to this. IPERS requires that you contribute 6.29% of your wages.

Paid Leaves/Holidays: The District offers both paid sick leave and paid personal leave along with 7 paid holidays; Labor Day, Thanksgiving Day and the day after, Christmas Day, New Year’s Day, and Memorial Day.