Office secretary

Job Title : Secretary, School Level

Reports to (Title) : Principal

Terms of Employment :

Support Staff Salary Scale

Grade : 8

Full-time (230 days)

FLSA Status : Non-Exempt

Non-Exempt

General Summary

Under general supervision is responsible for providing direct administrative and clerical support. Conducts such duties as bookkeeping, word processing, data entry, establishing and maintaining files and records, answering incoming calls, scheduling appointments, etc.

Essential Functions

Supports and upholds the mission, vision and strategic goals of Lexington County School District One.

Effectively interacts, communicates and collaborates with all stakeholders.

Establishes a safe, supportive, positive and productive working and learning environment.

Provides assistance in financial areas which includes such duties as procuring, entering, processing and / or maintaining purchase orders and related information, and maintaining a complete and systematic set of records of all financial transactions as assigned.

Provides assistance in administrative areas such as compiling data, verifying records and reports for accuracy, and providing information and assistance to stakeholders.

• Provides secretarial support by performing such duties as answering, screening and directing telephone calls; screening and / or distributing incoming and outgoing mail;
• word processing; developing and maintaining a central filing system; assisting with preparation, compilation and / or dissemination of various materials;

scheduling appointments; and directing visitors.

Effectively communicates district, state and federal policies, procedures and operations.

Provides clerical assistance as a back-up to other staff when needed.

Operates general office and technology equipment needed for daily activities.

Prepares district, state and federal records and reports, budgets, grants and entries for data systems as assigned.

Receipts and processes monies received from the schools, departments, individuals and state and federal funding sources as assigned.

Maintains confidentiality regarding all employee and student information.

Participates in all professional meetings and training sessions as required.

Selects, requests, and maintains an inventory of technology tools, equipment, supplies and materials needed for daily activities;

provides for safe storage and proper use of all tools, equipment and materials.

Effectively uses personal computing devices and software applications for the management of pertinent information and communication.

Performs other related duties as required.

Minimum Education / Work Experience

Two year degree, 60 hours of credit from an accredited institute, or passing scores on the Para Pro Exam

Prior office experience preferred

Knowledge / Skills

Knowledge of the policies, procedures, and activities of the school district that pertain to the specific duties and responsibilities of the position.

Knowledge of school policies, procedures, and operations. Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities.

Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and to complete work without the need for direct supervision.

Ability to maintain confidentiality of employee and student records and information. Ability to interact and communicate effectively and professionally with supervisors, co-workers, teachers, students, and the general public.

Working Conditions

Conducts duties in an office environment with no significant exposure to adverse environmental conditions. Requires ability to maintain constant attention and meet deadlines.

Physical demands are restricted to office work requiring lifting / moving of items weighing up to twenty-five pounds. Occasional local travel is required;

no overnight travel is required. Job requires the operation of standard office and technology equipment.

Responsibility

Budgetary responsibility as delegated by the principal. No supervisory responsibility.

Evaluation

Performance of this job will be evaluated annually in accordance with provisions of the school board’s policy on evaluation of support personnel.

Disclaimer Statement

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned / required.

Last updated : 2024-05-18