HRIS Analyst II (Onsite position, not remote)

Job Summary

The primary focus of the HRIS Analyst position is to support and maintain Human Capital Management (HCM) systems to maximize effectiveness of Human Resources business operations by working collaboratively with HR and related business areas and the IS team. This position assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. The HRIS Analyst also coordinates HCM software implementations, upgrades, patches, testing and other projects as assigned.

Minimum Qualifications

Minimum Education: High School Diploma or Equivalent
Minimum Years of Experience: 6 Years of experience in a combination of related business services area and HRIS experience (To include 2 years of experience using PeopleSoft or related business software in a medium to large organization required and 2 years of business area experience working, building, testing and designing related business systems).
Substitutable Education & Experience: Associates Degree in Computer Science, Management Science, Human Resources, or Business Administration with 5 years of experience in related business services area;
Bachelor’s Degree in Computer Science, Management Science, Human Resources Management or Business Administration with 3 years of experience in related business services area such Human Resources, Payroll, Finance, or Accounting. Experience can be obtained during pursuit of degree.
Required Certifications/Licensure: None.
Required Training: Proficiency using PeopleSoft or related business software;
Experience working, building, testing, and designing related business systems;
Advanced Excel and/or report writing skills).

Essential Functions

• Assists with planning and implementation of version and service release upgrades.
• Configure/enhance system functionality to meet business requirements.
• Develops/updates requirements conforming to an established internal or vendor recommended standard.
• Develops documentation to support system implementations, program modifications and customizations including development of manuals, in-house diagrams and process flow charts according to department standards.
• Identify and resolve reported system issues in timely manner, providing in-service training as required.
• Recommend process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy.
• Utilizes in-depth understanding and knowledge of workflows, policies, and procedures, business processes, regulatory requirements and best practices to :
  • Analyze existing practices by facilitating communication, cooperation and information from key users, ensuring regulatory compliance and consistent practices throughout the organization.
  • Analyze trade-offs between usability and performance needs.
  • Resolve problems and recommends solutions through research, inquiry and data analysis maintaining logs and tracking of issues.
  • Design, redesign and analyze processes and apply knowledge to build software application.
  • Contribute to the preparation of testing scripts and participates in testing for implementation, upgrades, and fixes. Performs unit, system and integrated testing tasks.
• Collaborates with end users, business areas, IT, vendors and leadership to elicit, analyze, communicate, and validate system processes.
  • Will be a team participant and contributor
• Serves as project champion to promote the integration of technology into the HR setting.
• Participates and supports project and team goals, objectives and timelines working with a sense of urgency and accuracy to ensure effective implementation

Duties & Responsibilities

• Serve as a key liaison with third parties and other stakeholders (e.g. Payroll, IS, Department Managers, Vendors).
• Develop user procedures, guidelines and documentation.
• Write, maintain and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing customer needs. Help maintain data integrity through use of systems audits, running queries and analyzing data. Identifies reports and develops report specifications for report writers to meet the needs of the application user.
• Provide data to support HR and district wide projects and quality improvement.
• Maintain awareness of current trends in HCM with a focus on product and service development, delivery and support, and applying key technologies.
• Create, organize, prioritize and manage system maintenance and enhancement requests; participate in issue identification, tracking and resolution.
• Periodically audits HRIS data to ensure conformance with hospital policies and interdepartmental performance standards.
• Analyze HR processes, make recommendations for improvements and assist in evaluation and selection of new software solutions to maintain and enhance business operations.
• Supports existing HR systems to include: Kronos, ImageNow, Position Manager (by Healthcare Source), Market Pay
• Works closely with IT to ensure system security, appropriate user access, and maintains the integrity of the change management process.
• Performs related and such other duties as may be assigned by authorized personnel or as required in an emergency, e.g., fire, disaster.