Grants and Contracts Manager - Fiscal - 008

JOB SUMMARY: Grants and Contract Management and other supervisory and fiscal functions, as assigned.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification with or without an accommodation. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Contract Management
• Will ensure that all Grant postings, billings and related reports are done in a timely manner.
• Will record all entries to the General Ledger and reconcile all General Ledger accounts that are affected by entries.
• Will ensure the internal control procedures over Grant Compliance and Accounting are followed and that accurate records are maintained.
• Prepare monthly billings for Contracts and Grants.
• Leads month end and year-end closing functions as needed including any Monitoring and Audit processes over Grants and Contracts.
• Maintains required files and documentation with regard to the Grants and Contracts accounting and compliance functions.
• Maintains, monitors and reports compliance with the Center’s Internal Control processes as it relates to the Grants and Contracts function.
• Adheres to Budgetary and other directives approved by Center Management, Board of Directors and applicable regulatory agencies.
• Strictly adheres to the Center’s rules of Confidentiality.
• Supervises the Center’s Grants and Contracts Bookkeeper I position.
• Perform other duties as assigned.
• The ability to comply with the regulations requiring a workplace of dignity and respect and equal employment opportunity compliance
• The ability to work collaboratively with others and to accept constructive criticism from supervisors and managers
• Willingness to abide by the company’s published rules and regulations
• Any other duties as assigned by Leadership

SUPERVISORY RESPONSIBILITIES: Manages Grants and Contract Bookkeeper I position. Is responsible for the overall direction, coordination and evaluation of this employee. Carries out supervisory responsibilities in accordance with the organization’s policies and procedures and follows all applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employee; addressing complaints and resolving problems.

COMPETENCIES: Knowledge, Skills, Abilities, and Motivation (KSAM) required for an employee to be successful.

• Serving Our Consumers: Effectively meeting consumer needs, building productive consumer relationships, and taking responsibility for consumer satisfaction and loyalty.
• • Consumer Focus: Building strong consumer relationships and delivering consumer-centric solutions.
  • Values Differences: Recognizing the value that different perspectives and cultures bring to an organization.
  • • Age Specific: Interventions, Knowledge, Developmental Stages, Enhancement of Family Involvement
    • Basis Job Readiness: Courtesy, Flexibility, Reliability, Responsiveness
    • Personal Effectiveness: Communication, Interpersonal Skills, Self-Management
    • Organizational/Management: Compliance, CQI Commitment, Management of Information, Organizational Participation, Safety
    • Performance Specific: Assessment, Crisis Management, Customer Focus, Empowerment/Advocacy, Medication Issues, Psychosocial Interventions
• Effective Communication: Clearly conveying information and ideas to individuals and groups in a manner that engages the audience and helps them understand and retain the message.
• • Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • Manages Conflict: Handling conflict situations effectively, with a minimum of noise.
• Continuous Improvement: The ongoing process of achieving positive changes in service and processes in order to improve efficiency and quality.
• • Resourcefulness: Securing and deploying resources effectively and efficiently.
  • Cultivates Innovation: Creating new and better ways for the organization to be successful.
• Expertise: Demonstrating proficiency of an employee's skill or knowledge within their field of practice.
• • Drives Results: Consistently achieving results, even under tough circumstances.

JUDGMENT/DECISION MAKING: Utilizes established corporate policies and procedures in making decisions. Uses sound judgment in meeting the responsibilities and performing the duties of the position.

KNOWLEDGE AND SKILLS: Advanced knowledge of general ledger bookkeeping. Computer proficiency. Ability to learn and perform a variety of tasks. Ability to maintain good time management, organizational skills and attention to details. Ability to learn and perform a variety of tasks. Good verbal and written communication skills and flexibility is vital. Demonstrates the ability to direct and motivate staff. Demonstrates the ability to stay informed within the changing environment of grant accounting and compliance.

PERSONAL QUALITIES: Ability to work independently. Ability to work with other staff members. Alertness, dependability, flexibility, and a pleasant manner are important.

SPECIAL FACTORS: Must have the ability to maintain appropriate internal control procedures while maintaining appropriate relationships with both internal and external parties. Must work cooperatively and professionally with others. Must take direction from those in appropriate authority. Must have the ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Must have the ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the community. Must have the ability to effectively present information to organizational leadership, public groups, and/or Board of Directors. Must demonstrate high level of understanding of the Center’s mission and vision. Promotes personal and team effectiveness in interactions that will affect the successful outcome of the Center’s mission. Establishes a system of accountability from those to whom other duties are delegated. Participates in community, state and other professional activities, seminars and meetings, which further the cause of behavioral health care.

ESSENTIAL SKILLS: Accuracy with numbers and excellent computer skills. To ensure compliance with the Center’s Grants and Contracts processing functions.

EDUCATION & EXPERIENCE:

• Education: BA/BS Degree in Accounting or Economics/Finance required.
• Experience: Minimum five (5) years experience in bookkeeping and computer data entry; minimum five (5) years experience in grant and contract management

TRAINING & DEVELOPMENT: Completes all requirements according to Individual Training Plan within the first six months of hire and annually. Other training and/or professional development may be assigned due to evolution of programs.