Administrative Assistant

We are looking for a part-time contract administrative assistant to be a supportive force who empowers our team at a small marketing agency. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in a professional environment, performing administrative duties, and providing support to the CEO and the team.

Objectives of this role

• Support the team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support the team, and coordinate internal and external resources to expedite workflows
• Manage communication between internal team members and external clients and/or other individuals
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Process and assign work order requests
• Oversee general project load, track deadlines and communicate project details between clients and team members
• Send files to clients and team members
• Manage service subscriptions and communications

Required skills and qualifications

• Two or more years of experience in an administrative role reporting to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• General familiarity with the marketing industry
• Ability to work efficiently in a remote environment

Preferred skills and qualifications

• Experience in developing internal processes and filing systems
• Content management/copywriting experience
• Local to the Central Oklahoma area and the ability to attend occasional networking events on behalf of the company

Location
Our company is located in Norman, Oklahoma. Most of this job can be performed remotely, although in some cases there may be in-person meetings in the greater OKC metro area. Local candidates are preferred.

Rate and hours
Rate: $16-$18/hr (depending on experience)
Hours: The estimated weekly hours needed are between 7 and 15 hours/week (may slightly vary on occasion).

To Apply

• Submit resume and cover letter
• Provide two professional references

Job Types: Part-time, Contract

Pay: $16.00 - $18.00 per hour

Expected hours: 7 – 15 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Norman, OK 73071 (Required)

Work Location: Hybrid remote in Norman, OK 73071

Salary : $16 - $18