Media Administrator - FT

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JOB TITLE:   Media Administrator

EMPLOYER:  Broadcast Plus Advertising Agency

SUMMARY: Looking for a Media Administrator to provide office and management support to our media operations.  This role requires someone who is detail oriented, has strong communication skills, is extremely organized, and has an eye for detail. Top candidates will display natural leadership qualities with fantastic time management and planning skills. This can be either a full or part-time role.

DUTIES AND RESPONSIBILITIES:

• Responsible for checking station confirmations of all media placed by the media buyer.
• Possibly placing media buys.
• Follow up and correct placement errors with the reps at the stations and advise the media buyer.
• Make a monthly calendar for each client and market with media spend.  Email calendar to each client before the start of the month.
• Traffic coordinator for all media placements. Advise radio/TV stations the correct commercials to air and provide the commercial via email attachments.  Keep precise records.
• Reconcile monthly invoices for all media. Check spot time to the original orders/confirmations and make sure the correct commercials aired.
• Produce monthly invoices and email/mail to the client.
• Reconcile client payments monthly and make deposits and pay the stations.
• Responsible for all accounting/checking and payment to media thru QuickBooks.
• Client payments to BP is due by the 25^th of the month.
• Coordinated tax info/1099s/Federal/State/ with accounting firm BKD.
• Council Bluffs Billboard – Coordinator for billing clients and collecting payments.  Forward all payments and correspondence to the appropriate person.  Answer phone calls for potential billboard customers.
• Recommended Media and QuickBooks experience.
• Coordinating Company events

QUALIFICATIONS:

• Two years or more of related experience and/or training, or equivalent combination of education and experience.
• Media experience a plus
• Exceptional people skills and communication skills
• Detail oriented
• Works well in a fast paced always changing environment.

COMPETENCIES:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

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Benefits and Salary

At Broadcast Plus, we believe a satisfying work environment makes our teams more successful at delivering the care and compassion needed. We offer:

• Competitive salaries and benefits
• Opportunities for growth and development
• Flexibility and balance
• Health, Vision, and Dental Available
• Appreciation and recognition
• 401K Option
• PTO Accrual for Full-Time