Deputy Clerk

Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Deputy Clerk. The Deputy Clerk provides highly responsible administrative work involving direction of a variety of business management or support service functions. The daily workflow assigned to the individual in this position reports to the Elected Recorder of Deeds.

Duties:

• Process, protects, and preserves files and indexes of permanent legal documents pertaining to real estate, marriage licenses, state and federal tax liens, military discharges, and other miscellaneous records of Lincoln County.

• Checks incoming documents for statutory recording requirements and calculates recording fees. Notifies customers when documents do not comply with recording requirements or when recording fees are insufficient.

• Receives recording and copy fees. Issues receipts.

• Assigns books, pages, document numbers and other recording information to legal documents through computerized counter reception program.

• Enters data into computerized database index in order to ensure access to recorded documents.

• Verifies and corrects data entry and scanned images in database by comparing them to original legal, recorded documents.

• Research and answers questions in person and by telephone from the general public using the database, book indexes and recorded documents; Provides end-user instruction in the use of the database, book indexes, microfiche and equipment.

• Researches and applies appropriate statutes, regulations and local records standards as they relate to the duties of the Recorder. Track legislation related to the duties of the Recorder.

• Provides copies and certifies authenticity of documents to customers when requested. Takes applications for and issues marriage licenses.

• Responsible for recording, safekeeping, and organizing all documents related to real estate transactions in a competent and logical manner.

• Verify incoming documents for recording, checking names, legal details, signatures, notary stamps, and fees; notify customers of errors.

• Handle phones, emails, and counter inquiries, assisting customers with various transactions and information requests. • Performs other related duties as assigned

Qualifications:
- One year of work experience as Administrative Assistant or previous experience in customer service, clerical support, or administrative roles preferred.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Attention to detail and accuracy in all work performed
- Ability to maintain confidentiality of sensitive information
- Knowledge of legal terminology and procedures is a plus

Benefits:
- Competitive salary based on experience
- Health insurance options available
- Retirement plan contributions
- Paid time off for vacation, personal leave, and holidays

If you are a motivated individual with strong administrative skills and a passion for the legal field, we encourage you to apply for the position of Deputy Clerk. Join our team and contribute to the success of our organization.

Job Type: Full-time

Pay: $31,928.00 per year

Benefits:

• 401(k)
• Bereavement leave
• Flexible spending account
• Health savings account
• Paid jury duty
• Wellness program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Troy, MO 63379 (Required)

Ability to Relocate:

• Troy, MO 63379: Relocate before starting work (Preferred)

Work Location: In person