Records Clerk

The Register of Deeds invites you to join their small team at the Lincoln County Courthouse as a Records Clerk. The Register of Deeds office has the primary responsibility to receive, record, and file various legal documents related to real property, such as deeds, mortgages, liens, and easements within Lincoln County. As the Records Clerk, you will perform various clerical tasks including document review and recordation, indexing of records, assisting the public and other agencies with real property and various lien searches, issuing of vital records, and data entry.

What Does an Average Day Look Like?

• Provide assistance and information to the public and other agencies through direct, telephone, and periodic mail contact. Perform property searches. Work with various lien matters. Issue marriage licenses and other vital records and collect fees. Perform preliminary review of documents for acceptance purposes to meet recording requirements.
• Review documents and perform work tasks associated with processing and indexing of documents including miscellaneous documents, mortgages, assignments, extensions, liens, deeds, plats, etc. Record and file state and federal tax liens, UCC filings, mechanic's liens, county aid, hospital liens, etc. Use a variety of office equipment. Page and perform data entry for recorded documents.
• Review documents concerning legal descriptions and various other instrument recordation requirements.  Perform follow-up procedures and communications necessary to address document errors and discrepancies to proceed with accurate recording, filing, searches, data entry, etc.

Applicants Should Have:

A high school diploma or GED plus two years of general clerical office work or a comparable combination of education and experience.

Successful Candidates Will Also Have:

Work experience at a title/abstract company, real estate company, or attorney's office.