Administrative Assistant

Administrative Assistant

• 24000506

Linde Gas & Equipment, Inc. is seeking an Administrative Assistant to join our team located in Richmond, VA. The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant.

Responsibilities (1st shift: 7:30am - 4:30pm)

• Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party

• Point of contract for various administrative and process needs

• Interacts with customers and staff by answering incoming calls and addressing requests

• Prepares check requests

• Processes departmental invoices for payment

• Conducts analysis and research to address invoicing questions

• Coordinates meeting room availability and lunch as necessary

• Orders and maintains building supplies

• Assembles and analyzes information, manuals, agendas, correspondence and memoranda

• Responsible for safety communication & tracking responses

• Updates shared reference information

• Processes and tracks postage spend and return postage

• Monitor building safety & security, inspect and requests technicians as needed

• Minor maintenance and equipment repairs

• Building orientation for visitors and temps

• Supervising service contractors and vendors

• Assist and coordinate employee activities

• Transcribes notes, letters, memos and/or reports and may take dictation

• Produces KPI reports, graphs, charts, presentations

• May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis

• Executes purchases based upon approved requisitions obtained from business clients

• Prepares accurate, time data collection and reporting off-key performance indicators

• Uses business software systems to retrieve information, verify inventory levels and process

• Answers mail and inquiries; follows up with other departments to ensure that requests are carried out

• Completes both routine and non-routine daily and weekly assignments

• Interacts with multiple internal/external clients

• Electronically corrects ticket processing errors to be uploaded into JD Edwards system

• Other duties as assigned

• Excellent interpersonal skills and high professionalism

• Proficient in MS Office

• Minimum 2 years Administrative Support is preferred

• Outstanding oral and written communication

• H.S. Degree is required

• Excellent phone etiquette

• Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely

• Scheduled 7:30 am – 4:30 pm with occasional requirement for additional hours outside routine schedule

• Ability to safely use general tools and ladders to make minor repairs as needed

Linde is a leading global industrial gases and engineering company with 2023 sales of $33 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies, and services which are making our customers more successful and helping to sustain and protect our planet.

The company serves a variety of end markets including chemicals & refining, food & beverage, electronics, healthcare, manufacturing, and primary metals. Linde’s industrial gases are used in countless applications, from life-saving oxygen for hospitals to high-purity & specialty gases for electronics manufacturing, hydrogen for clean fuels and much more. Linde also delivers state-of-the-art gas processing solutions to support customer expansion, efficiency improvements, and emissions reductions. For more information about the company, please visit our website at www.lindeus.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.