Office Coordinator

Company Name: Linguava Interpreters

Title of Position: Office Coordinator

Position Type: Full-Time / Hourly

Location: On-Site

12106 NE Marx St.

Portland, OR 97220

Schedule: Monday-Friday (8 am – 5 pm PST)

Founded in 2010, and located in Portland, Oregon, Linguava Interpreters is a full-service language agency located in Portland, Oregon. We provide on-site interpretation, telephonic interpretation, video relay interpretation, and document translation to connect our clients with a language specialist that will best meet their needs.

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The Office Coordinator will coordinate office activities and operations while providing clerical and administrative support to management.

Duties/Responsibilities:

• Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.

• Answering phone calls, transferring callers as appropriate.

• Managing schedules for conference and community spaces.

• Monitoring and ordering inventory for office and breakroom supplies.

• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages.

• Filing and organizing records, invoices and other important documentation.

• Submitting work orders and scheduling repairs for general office space and equipment.

• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Strong written and verbal communication skills

• Excellent organizational and time management skills

• Great customer service and interpersonal skills

• Friendly, service-oriented personality

• Keen attention to detail

• Problem-solving and basic troubleshooting skills

• Proficiency with common word processing and spreadsheet software

• Comfortable in a fast-paced environment

Education and Experience:

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.

• At least three years of administrative and clerical experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.