Assistant Property Manager

The Assistant Property Manager is responsible for administration of all tenant leases, billing and collecting tenant receivables, generating monthly reports for owner, preparing vendor service and construction contracts, supervising vendor and contractor services and assisting in annual budget preparation. The Assistant Property Manager is also responsible for assisting the Property Manager with duties as necessary.

Desired Competency, Experience and Skills:

• Bachelor’s Degree or 2 years’ office or property management experience
• Yardi and MRI property management software experience a plus
• Excellent customer service skills
• Basic accounting skills and knowledge
• Good organizational skills and attention to detail
• Proficient with Microsoft Excel and Word
• Strong verbal and written communication skills

Responsibilities:

• Provide daily assistance and support to Property Manager in management of property.
• Management, Tenant, and Vendor relations.
• Property scheduling and communication with tenants and vendors
• Assist with accounting, reporting and budgeting tasks.
• Work with the Property Manager to resolve building management issues.
• Assist the Property Manager in supervising on-site staff.
• Work closely with and supervise vendors to ensure compliance with service contracts.
• Recommend and/or authorize vendor contracts as appropriate.
• Collaborate with the Property Manager to maintain personal contact with the building owners.
• Conduct routine property inspections to prevent/identify problems and exposures.
• Assure optimal functioning of building life safety and security systems.
• Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives.
• Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
• Schedule building activity including move-ins/move-outs and verify insurance.
• Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting property manager in lock-outs as necessary.
• Review and ensure the accurate coding of invoices for payment.
• Assist the Property Manager in the preparation of the monthly reporting package/financial reports according to owner's needs.
• Assist the Property Manager with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
• Assist the Property Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties.
• Ensure compliance with management agreements.
• Work with the Property Manager to facilitate property management, accounting, leasing, marketing and construction needs.