Office & Operations Administrator

We are looking for an Office & Operations Administrator and team player to join our dynamic team at LinkVisum Consulting Group, Inc. At LinkVisum you will find professionals with unparalleled consulting expertise, knowledge of business process improvement, human capital, and customer relationship skills. Our LinkVisum professionals help companies anticipate, create, and manage change. In short, we help organizations improve processes and transform their operation.

This is an exciting opportunity for someone ready to take their career to the next level where they will join an HR and Operations team. We are looking for candidates with excellent customer service and communication skills to support multiple functions within the company. The candidate will be organized and detailed and demonstrate a high level of professionalism. Candidates must be able to adapt to changing priorities in a fast-paced environment. We welcome you to learn more about our company by visiting www.linkvisum.com.

This is a full-time position working onsite at LinkVisum headquarters in Vienna, VA.

Primary Experience:

o This role is best for candidates with 2-3 direct experience.

o Critical to the Role: Must have a keen eye for details, be extremely organized, enjoy working with employees, subcontractors and vendors and maintain excellent customer service skills

o Manage Insperity TimeStar time keeping system to include auditing for errors and coordination with staff to correct entries and complete the close out process twice per month

o Administer MS Office SharePoint, providing staff with permission levels and login credentials and creating folders and maintaining the approved layout structure

o Handle accounts payable

o Reconcile credit card statement and employee expense reports and receipts

o Coordinate accounting efforts with our outside accounting/bookkeeper consultant

o Ability to administer basic office systems and multiple software products to include providing staff with login credentials and maintaining accurate user counts and managing the online payables

o Coordinate with our outside IT consultant and act as liaison for the company and staff on software issues and manage the distribution of laptops and repairs for the staff

o Experience handing a variety of administrative office activities, ordering supplies, creating, and distributing email correspondence, managing spreadsheets, records management

o Handle basic office management needs

o Handle office phone system, basic office technical needs such as internet and TV and conference monitor system

o Ability to engage professionally with and staff and vendors

o Experience handling and securing sensitive and confidential files and information

o Experience with data integrity audits

o Above average skills in organization and detail

o Excellent MS Excel and MS Word skills

o Excellent writing and communication skills

o Experience working in an environment that is team player focused and where excellent customer service is a top priority of the company

o Proven experience promoting a culture that is team focused

o Proven experience driving efforts for excellent customer service

o Proven experience and desire to be a part of the company culture that effects positive change

o Strong desire to learn and gain experience in a multitude of areas of a business

o Strong desire to work in an environment where the requirements and tasks may change from day to day

Responsibilities:

o Manage, support, coordinate and/or assist with a variety of functions in the areas as noted above

o Support Executive and Senior Management

o We are growing and evolving and work as a team, so the person who is hired must be willing to assist or handle other administrative, office, HR and operations tasks as assigned in a team environment

Education:

Bachelor’s Degree

Benefits:

Performance-based rewards

Annual performance review

Training and development program

Paid Federal Holidays

3 weeks PTO

401(k) savings plan (Ask about our matching plan)

Affordable health care

Affordable dental and vision insurance

Short-and-Long-Term Disability (Premiums paid by the company)

Life and AD&D plan (Premiums paid by company)

Free onsite fitness facility

Free garage parking

LinkVisum is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other protected characteristic. LinkVisum participates in E-Verify.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Vienna, VA: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Work Location: One location