Executive Assistant

5 years experience as an Executive Assistant or Office AdministratorExperience working with C-Suite ExecutivesProficient in MS Office SuiteExtensive knowledge of office administration, clerical procedures, and recordkeeping systems.Excellent organizational and time management skillsCritical thinking and problem solving abilitiesStrong attention to detailStrong phone skills including professional, positive, persistent conflict resolutionAbility to work independently and with a teamAbility to flourish with minimal guidance, be proactive, and handle uncertaintyA desire for personal and professional growth is required - We level up!

Our vision: Moving Food Forward.
Our values: Family matters. Serve others, be honest, and do the right thing. Have fun and be sustainably profitable.
Our purpose: Leading innovation for our industry. We are stewards of our smart food supply chain, powered by strong relationships, passion, and the human factor. We are the change agents for our industry.
Our customers are great and the work we do is even better!

On-site Monday-Friday 8:00 a.m.-5:00 p.m.
Liquid Freight is a fun, innovative, family company managing liquid food grade tanker freight through the use of its load brokering website (www.liquidfreight.com). For the past 16 years, we have been the leader in innovation and creativity for the food supply chain market developing new solutions every year. We are on a mission to be a disrupter in our industry. If that sounds interesting to you, we are hiring for an Executive Assistant to join our team! The Executive Assistant will provide high-level administrative support to President, Assistant Director of Operations, Director of Administration, Director of Shared Services and the Business Development Manager for travel coordination.

Job Responsibilities:

• Proactively organize the leadership team and their calendars as thoroughly as possible by maintaining complete control of their files and schedule at all times.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Take over as much as possible from the team's agenda (both personally and professionally), freeing them to focus on critical activities. Likewise, you should take initiative on tasks and be able to work independently.
• Protect the leadership team from interruptions; informed in an appropriate manner of issues that need their attention, yet as undisturbed by internal/external interruptions as possible.
• Facilitate office systems pertaining to general office organization and operation that empower the workers and create efficient workflow in the office.
• Navigate and post to social and business media such as LinkedIn
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Accounts Receivable and Accounts Payable (entering invoices, paying vendors, reconciliation of statements, end of month reporting)
• Exemplify a high level of professionalism at all times; answering inbound calls and providing excellent service to internal and external customer.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

Liquid Freight is a fun, innovative, family company managing liquid food grade tanker freight through the use of its load brokering website (www.liquidfreight.com). For the past 16 years, we have been the leader in innovation and creativity for the food supply chain market developing new solutions every year. We are part of a group of family-owned companies with over 40 years of experience operating a trucking company, a tank wash company, a logistics company, and a food-grade plant. Our strength is the liquid food supply chain and the incredible list of ingredients we deliver daily.

• Healthcare
• Dental
• Vision
• 401(k)
• Education Assistance
• Paid Vacation
• Paid Holidays
• Paid Sick Days
• Flexible Spending Accounts (FSAs)
• Health Savings Accounts (HSAs)
• Life Insurance
• Long-term Disability
• Short-term Disability