I.            General Purpose of the Job

Appropriately and accurately processes document scanning of medical record components into the Electronic Health Record (EHR). Processes requests for charts to be pulled for patient care, quality review, and audits in a timely manner.

I.            Essential Duties & Responsibilities

1. Scan and electronically index paperwork into the EHR
2. Appropriately and accurately pulls records for patient care, quality review, and audits in a timely
3. Observe confidentiality and safeguards all patient related
4. Process requests for the release of medical information to insurance companies, lawyers, state, and federal agencies as needed.
5. Process release of records for subpoenas and court
6. Verify authorizations in accordance with clinic policy and procedures; as well as state and federal laws.
7. Able to retrieve files from
8. Maintain a good working relationship within the department and other
9. Provide excellent customer
10. Other duties as assigned

II.             Supervisory Responsibilities

None

III.            Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IV.            Education and/or Experience

High school graduate or equivalent required. Previous experience working in a medical records department preferred.

V.            Necessary Skills & Abilities

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have basic to intermediate knowledge of Microsoft Office software (Outlook, Excel, Word), as well as Practice Management and Electronic Medical Record software – (eClinicalWorks a plus).

VI.            Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl, and taste or smell. The employee must occasionally lift and/or move up to 15 pounds.

VII.            Travel

There are no travel requirements expected for this job.

VIII.            Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.