Office Coordinator

About Livent: Livent powers the things that power our lives.  From the revolution in electric vehicle batteries and mobile devices to the strong, lightweight alloys and advanced polymers that take innovation further, we harness lithium technology to help the world move forward—cleaner, healthier and more sustainably.

For nearly eight decades, we’ve been harnessing lithium’s potential to change the energy landscape. We are a pioneer in the lithium industry and have a rich history of breakthrough innovations and industry achievements, including partnering with Sony Corporation to develop the first ever Lithium-ion battery for commercial use. 

Today, Livent builds on our heritage and is a global leader in the lithium industry with a differentiated product offering, proven track record and sustainability profile.  Our customer portfolio includes some of the most dynamic companies in the world, including Tesla, and BMW Group.  

Our customers look to us to meet the most demanding technical requirements, drawing upon our strengths in R&D with our advanced engineering capabilities, industry-leading materials science expertise, fully integrated global supply chain, and passion for continuous improvement and excellence.

Together, we work to safely and sustainably convert lithium’s potential into commercial progress, driving not only incremental improvements and also next generation, transformative opportunities.

For customers at the forefront of the once in a generation shift in how the world powers itself – and the fight against climate change – Livent is the lithium technology partner that’s leading the way. 

Position Summary:  Responsible for a wide range of administrative and office support activities for the Livent Charlotte office to facilitate the efficient operation of the organization.

Essential Duties and Responsibilities:

General Office management

• Front desk reception
  1. Mail/courier
  2. Deliveries
  3. Manage visitors, including required safety trainings
  4. Answer incoming calls
• Support all CLT office meetings, both internal and external to prepare conference rooms, including to provide food and drink, and travel arrangements as needed
• Coordinate monthly Charlotte Office Collaboration meeting, including leading meeting, presenters, and ordering lunch
• Maintain office and kitchen supplies for both floors - check inventory and order items 
• Review and reconcile monthly cost center expenses, including purchase orders for CLT office
• Coordinate on-boarding activities for new-hires to CLT office
• Lead Document Retention for Charlotte Office 
• Liaison for various office contract/vendor services, including Foundry lease
• Foundry property management contact including communicate all Foundry activities to Charlotte office employees, submitting work orders and checks of office areas to be clean and functioning
• Check fire extinguishers monthly to ensure they are functional and initial.  Coordinate annual inspection with fire marshal to check extinguishers

Supervisory Responsibility: 

• N/A

Education and Experience 

• High school diploma or equivalent, Bachelor’s degree preferred
• 2-3 years prior related experience

Knowledge and Skill Requirements

• Proficient with MS Office (Excel, Word, Outlook, PowerPoint)
• SharePoint desired
• SAP strongly desired

• Excellent verbal and written communication skills

• Strong time management and prioritization skills with ability to multi-task

Competencies

• Customer Focus
• Organizing 
• Priority Setting
• Problem Solving 
• Self-directed
• Time Management
• Action Oriented

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand; climb or balance and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and color vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Moderate noise (i.e. business office with computers, phone, and printers, light traffic).   Ability to work in a confined area.   Ability to sit at a computer terminal for an extended period of time.

Safety Requirements:  All employees are expected to carry out their work functions in a healthy and safe manner, to encourage and support safe work practices at all times, and to report and/or rectify any unsafe conditions that may come to their attention immediately.

Personal Protective Equipment – Must wear PPE as required based on job duties.

Travel Required: None

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

LIVENT employs people across a broad range of occupations in locations across the world. We are looking for people to join us in creating, developing, and improving our products, our processes, and our markets. Employees enjoy competitive compensation, a menu of work/life benefits and opportunities to continue developing their skills and building their career. 

LIVENT is an Equal Opportunity Employer, EEO, AAE, MFDV and supports a drug free workplace.