Analyst, Accounts Payable

GENERAL POSITION SUMMARY This position performs accounting tasks related to the efficient processing of accounts payable  transactions and use of the accounts payable system.   ESSENTIAL FUNCTIONS (DUTIES AND REQUIREMENTS) OF THE POSITION Reasonable Accommodations Statement To perform this job successfully, an individual must be able to complete each essential function (job duty/requirement) satisfactorily. Reasonable accommodations will be made to enable qualified individuals with disabilities or sincerely held beliefs, to perform the essential functions. Contact HR for additional information.   Job Duties and Responsibilities: Daily/Weekly responsibilities include processing invoices via AP automation system (including appropriate account coding and approval), prepare payment runs, payment processing via wire, check and/or ACH, account reconciliations, vendor reconciliations on a daily/weekly basis Interact effectively with all functional areas (Supply Chain, Management, Merchandising, IT, Store Operations, etc.) and customer service focus Possess knowledge of the entire purchase order management systems and related producers to effectively match inventory receipts with valid purchase orders and approved vendor invoice Prepare and process accounts payable checks, wire transfers and ACH payments through AP tool and banking relationships Maintain and advance vendor relationships by serving as the primary contact for invoice and payment Prepare analysis of accounts and reconciliation of payments Resolve invoice discrepancies via the AP automation system Maintain vendor files and verify vendor payment terms to ensure proper discounts are realized Monitor outstanding checks; void, reissue or cancel as appropriate. Calculate sales tax owed, obtain necessary approvals, process payment online or by check as needed. Perform management reporting Perform accounting reconciliations as needed Train and assist other team members Complete special projects as assigned Additional Requirements: Ability to solve practical problems and deal with a variety of concrete variables in situations; ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form Strong attention to detail and ability to ensure compliance with Company policies and procedures along with SOX controls Demonstrated responsiveness to both internal and external customers Strong understanding and experience of accounting, including General Ledger, Chart of Accounts, debits and credits Ability to calculate figures and amounts such as discounts, interest, commissions, percentages and foreign currency conversions In-office attendance and reliability is extremely important in this position   Physical Demands Lifting / Carrying Requirements Standing O 10 lbs. or less N Walking O 11 – 20 lbs. N Sitting C 21 – 50 lbs. N Hand/Finger Dexterity C 51 – 80 lbs. N Reach - Outward F Over 80 lbs. N Reach – Above Shoulder F Push / Pull Requirements Climb – Ladder Use N 10 lbs. or less N Crawl N 11 – 15 lbs. N Squat or Kneel N 16 – 40 lbs. N Bend O 41 – 80 lbs. N Twist O Over 80 lbs. N     Other Physical Requirements: Vision (Near, Distance, Color, Peripheral, Depth Perception) Ability to effectively communicate with others; ability to speak, understand and write English required   POSITION QUALIFICATIONS Education: Associate’s degree from accredited college or university required Bachelor’s degree preferred   Related Experience, Qualifications and/or Certifications: Two to five years related experience and/or training; or equivalent combination of education and experience   Computer Skills / Special Equipment Knowledge:   Intermediate to advanced level expertise with MS Office (Word, Excel) Experience with accounting software, SAP preferred Experience with cloud-based AP workflow solution, Esker preferred Experience in keying payments in banking websites