Buyer - Purchasing (Day Shift)

Buyer

Purchasing

Position Summary

Under the guidance of the Director of Materials Management, is responsible for maintaining the procurement processes and functions including but not limited to supply agreements, purchasing inventory, contract compliance, bidding, and product evaluation, etc. in a prompt and accurate manner.

Responsibilities

• Responsible for the general processing of purchase orders (both stock and non-stock) for supplies and equipment as directed by the Director of Materials Management including but not limited to the following:
• Responsible for the purchasing function relating to the total buy for assigned commodities.
• Generate and transmit purchase orders to appropriate vendors to acquire inventory and non-inventory items in a prompt and timely manner.
• Determine reorder points and maximum shelf quantities of inventory items based upon volume usage and cost effectiveness.
• Monitor back orders from vendors and obtaining suitable substitutes for unacceptable lead and delivery times for items with extended back orders.
• Coordinate physical counts of the Purchasing Department's inventory and departmental sub-inventories as required.
• Reconcile variances between physical/actual counts and the computer totals.
• Review and update as needed item dictionaries, price lists, contract information, inventory records, files and product/vendor files.
• Constantly monitor price changes and take effective action when necessary.
• When conditions dictate: coordinate product returns; verify packing lists against purchase orders for authorization of invoice payment.
• Coordinate activities relating to bidding/quote of non-inventory and inventory supplies.
• Coordinate and works with various LMHS departments and staff to generate bid/quote documents and bid/quote requests to vendors to obtain favorable pricing and terms and conditions for the Hospital.
• Negotiate and challenge bid/quote proposals to obtain a favorable position for the Health Systems.
• Review and analyze vendors bid/quote proposals specifically pertaining to pricing terms and conditions, quality of proposed items, commitment levels, and service of vendor, etc.
• Recommend and approve (after obtaining internal approval when necessary) bid/quote acceptance.
• Maintain appropriate accounting records and documentation as required. Includiing, verification  and approval of invoices for payment, assists Account Payable on resolving invoice discrepancies and performing month end close. 
• Determine and inform Department Director of new items to be reviewed and introduced to the Innovative Technology Committee
• Generate and distribute monthly reports
• Completes Ad Hoc projects as assigned.
• Maintain computer skills on ordering but not limited to the following.
• Train end user departments on ordering inventory supplies via Health Systems' computer system(s).
• Train end user departments on ordering non-inventory purchases via the Health Systems' computer system(s).
• Assist in training departmental staff on the use of the Health Systems' computer system(s).
• Maintain, enter, and process current information on the Health Systems' computer system(s). Compile and distribute reports as required.
• Test and implement new software updates and releases of the LMHS computer system(s) as well as other software programs as required.
• Establish and maintain appropriate behavior including but not limited to the following:
• Strive to conduct all business with honesty, fairness, integrity, and loyalty to the LMH.
• Ensure personal performance reflects the Mission, Vision, Standards of Behavior and the Service Goals of the organization at all times.
• Know, follow and enforce compliance policy on all matters.  Never enter into any transactions that would result in personal benefit or a conflict of interest.
• Strive to reduce cost and obtain the maximum value for each dollar of expenditure.   Develop and implement supply chain tools that will benefit the healthcare marketplace.  Remain committed to emphasize high quality, effective, safe patient care.
• Treat with respect all information obtained in confidence.
• Promote an environment that facilitates sharing knowledge, ideas, and experiences to improve the healthcare resource and materials management profession.
• Actively participate in seminars, professional associations activities, projects, and continuing education.
• Establish effective relationships with LMHS personnel and vendors to determine and solve specific needs.

Requirements

• Requires the ability to establish and maintain a positive and cooperative attitude with LMHS employees, guests, customers, and vendor representatives, etc.
• Analytical, problem solving and negotiating abilities are necessary and required to perform functions, responsibilities and duties.
• Personal computer skills are required to develop spreadsheets and letters. Skills in Excel and MS Office applications are preferred.
• Work requires a comprehensive knowledge and understanding of the Health Systems Purchasing Department's computer system(s) and a computerized purchasing system.
• Job requires a general financial understanding of budgets and the interaction between the Purchasing Department's functions and the accounts payable and general ledger functions.
• Ensure supply items that are bill only are charged in the system and double checked on the the patient bill.

Licking Memorial Health Systems is an equal opportunity employer and maintains compliance with all state, federal, and local regulations.  Licking Memorial Health Systems does not discriminate against applicants because of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors protected by law.