Library Administrative Services Assistant

Success is always within your reach at Locke Lord. Locke Lord is a premier full-service law firm that has earned a solid reputation for complex ‎litigation, regulatory and transactional work on behalf of clients in important and growing ‎industry sectors around the world. ‎ At Locke Lord, our diverse and inclusive culture of collegiality and collaboration — core values ‎of the Firm — across all of our offices and practices is ultimately reflected in our client ‎experience by culminating in a deep understanding of our clients’ businesses.‎ Locke Lord is proud to uphold a collective sense of integrity. Our Firm invests in your ‎professional growth, whether you are a seasoned professional or a recent graduate. In addition to lawyers, we hire problem solvers to deliver creative solutions across numerous ‎disciplines, including marketing, technology, accounting, human resources, practice support and ‎office services. We reward our employees with a team oriented work environment, competitive ‎salaries, and a comprehensive benefits program.‎ General Statement of Duties: Locke Lord LLP has an immediate opening for a Library Administrative Services Assistant‎ in our Houston office. The Library Administrative Services Assistant‎ will assist librarians in all offices by handling administrative tasks vital to the efficient operation of the Library/Information Services Department. The Library Administrative Services Assistant‎ will also assist with maintaining the physical library collection in Houston, and will also process library materials for other firm offices. This is a non-billable position critical to the success of the Department. The Library Administrative Services Assistant‎ will assist with non-billable library tasks as assigned. Duties & Responsibilities: Prepares monthly cost recovery reports for several library subscription databases; Provides password assistance and troubleshooting for various library resources; Processes invoices and allocates expenses to appropriate offices and budget lines; Maintains the firm’s archive of artwork; Handles basic document retrieval requests such as for dockets or news items; Identifies missing materials in order to initiate the claiming process with vendors; Engages in continuing education opportunities, particularly when it comes to enhancements to the integrated library system; Maintains overall physical organization and appearance of Library by ensuring materials are properly returned to the shelves; Assists with ordering articles or other documents through publishers or private law library organizations to which Locke Lord belongs; Works with local library community to borrow and loan materials as needed; Participates in team meetings with fellow library staff members from all offices; Processes physical library materials for all offices including managing holdings in the Firm’s library catalog; Ensures relevant information is captured in the Firm’s library catalog as required by the Library Manager and library staff; Assists Library Manager with monthly budget performance review process and preparing the library’s annual budget; Conducts routine non-billable research as assigned; Assists Library Manager and other librarians with subscription renewals as needed; Assists librarians across the Firm as needed; and Assumes additional duties and responsibilities as needed. Education & Experience: Bachelor’s degree required Strong attention to detail; Strong technology skills and experience applying technology tools to solve problems; Ability to work independently while producing timely and accurate work product; Demonstrable knowledge of Microsoft Office software particularly, Outlook, Word, and Excel; Prior experience with budgets or bookkeeping, working with vendors to resolve billing issues, and experience with an invoice management system; Knowledge of SharePoint a plus; Previous experience in a law firm library is strongly preferred; Previous experience with an integrated library system is strongly preferred; Previous experience with adding/updating records to databases is strongly preferred; Excellent organizational, interpersonal, communication, and customer service skills; Demonstrated aptitude for problem-solving and managing issues to satisfactory closure; Proven resilience and adaptability in a fast-paced work environment. Additional Information: Supervisory Responsibility – This position has no direct supervisory responsibilities. Work Environment – This position operates in a professional office environment. Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand. Travel – Little to no travel is expected for this position. Locke Lord LLP is an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, color, ‎religious creed, sex, national origin, citizenship status, ancestry, age, sexual orientation, gender identity or expression, ‎marital status, domestic partner status, civil union status, genetic information, disability, veteran status or other ‎classifications that are deemed to be protected under federal, state and/or local laws. It is our intention that all qualified ‎applicants be given equal opportunity and that selection decisions be based on job-related factors.‎ Success is always within your reach at Locke Lord. Across offices, we are guided by a collective sense of integrity. Our Firm is invested in your professional growth, whether you’re a seasoned professional or a recent graduate. Many stay with the Firm through the duration of their careers because of our supportive culture and community. Locke Lord offers comprehensive training with knowledgeable mentors and unmatched opportunities that strengthen your connections in the legal community. We uphold a standard of respect for our colleagues so that together, we can deliver excellence for our clients. Locke Lord LLP is an Equal Opportunity/Affirmative Action Employer. We do not discriminate on the basis of race, color, ‎religious creed, sex, national origin, citizenship status, ancestry, age, sexual orientation, gender identity or expression, ‎marital status, domestic partner status, civil union status, genetic information, disability, veteran status or other ‎classifications that are deemed to be protected under federal, state and/or local laws. It is our intention that all qualified ‎applicants be given equal opportunity and that selection decisions be based on job-related factors.‎ Contact us at hrhotline@lockelord.com