Logistics Analyst and Executive Assistant - Clearance Required

Overview

LMI is seeking an experienced junior logistics analyst/executive assistant to provide day-to-day support services to the office of the Assistant Secretary of Defense for Sustainment (OASD(S)). OUSD(S) serves as the principal staff assistant and advisor to the Under Secretary of Defense for Acquisition & Sustainment (USD(A&S)), Deputy Secretary of Defense (DEPSECDEF), and Secretary of Defense (SECDEF) on logistics and materiel readiness in the Department of Defense (DoD) and is the principal logistics official within the senior management of the DoD. The Junior Logistics Analyst and Executive Assistant will work at the client site in the Pentagon.

LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We operate completely free of political and commercial bias, and we are entirely aligned with the goals of our clients. Our clients value our specialized services in logistics, intelligence, homeland security, health care, and energy and environment markets. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.

We offer a generous compensation package with excellent benefits that start the first day of employment. Flex time and tuition reimbursement are a few of our many work-life benefits available to our employees.

Responsibilities

• Perform general office duties: maintain paper and electronic files and databases, photocopy, fax and prepare mailings. Coordinate maintenance of common office equipment and supplies along with IT systems refresh coordination and compliance.
• Perform other additional duties as assigned by senior executives, the administrative staff director, or civilian/military advisors.
• Support development and control of correspondence packages (e.g., GAO, DoD/IG, DoD Publications, and Reports to Congress) including preparation and coordination as requested via task management system and ensure timely responses.
• Maintain confidential or sensitive information and documents.
• Schedule internal and external meetings, including reservation of conference space, notification to attendees, catering preparations, parking requests, visitor access control and all arrangements from set-up to completion.
• Support projects analyzing existing weapon system logistics and infrastructure support, inventory management, maintenance, transportation, distribution, contingency support, materiel readiness, product support, energy, environment, facilities management, infrastructure and resource management.
• Analyze and assess DoD logistics and infrastructure policies and procedures against current performance metrics and make recommendations on policy and/or process improvements.
• Communicate with clients through written reports and oral presentations.
• Research subject matter and prepare point papers/speeches/remarks for use by senior DoD officials to internal and external organizations. Produce charts and other presentation materials. Prepare and finalize correspondence including letters, memoranda, briefings, speeches, presentations, meeting minutes, and reports.
• Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material through use of thethe DoD Manual for Written Material, Vols I and II 
• Support development and control of correspondence packages (e.g., GAO, DoD/IG, DoD Publications, and Reports to Congress) including preparation and coordination as requested via task management system and ensure timely responses.
• Utilize DoD’s Correspondence and Task Management System (CATMS) to respond to incoming taskers and then task packages forward for signature
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
• Check correspondence packages for formatting; proofread and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and the correspondence management system. 
• Brief senior government officials on status of organizational correspondence packages

Qualifications

• Current DoD Top Secret security clearance preferred, Secret required.
• 5 years relevant experience
• Bachelor’s Degree. A major in logistics and/or other sustainment background is preferred but not required. 
• Prior military or DoD civilian/contractor experience (preferred).
• Demonstrated ability to use MS Office Suite to include Word, PowerPoint, and Excel.
• Superior communication skills, both oral and written.
• High energy, enthusiasm, tact, ability to effectively interact with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.