What are the responsibilities and job description for the Executive Assistant position at Long Beach City College?
Description
Executive Assistant
OPEN RECRUITMENT
6 MONTH ELIGIBILITY LIST
RANGE 39 $6,439.50 - $8,773.75 Monthly
CURRENT VACANCY: 100%, 6 MONTHS
*Applications will only be accepted from April 15th to April 17th at 5:00 pm.*
The Communications Department of Long Beach Community College District is seeking highly qualified individuals for a current opportunity as an Executive Assistant! This individual will be responsible for performing confidential office administrative and secretarial support functions for a Vice President, Executive Vice President, Associate Vice President, or the Executive Director, Public Affairs & Marketing. Duties and responsibilities are carried out with considerable independence within the framework of established policies, procedures and guidelines. The ideal candidate will be an excellent time manager, capable of managing multiple projects simultaneously. Additionally, expertise in budget management and payroll is desired.
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from graduation from high school or G.E.D. equivalent; and six years of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience. College-level coursework in public administration, business management or communications is highly desirable.
AT-A-GLANCE POSITION INFORMATION
- Type of position: Full Time
- Location: Liberal Art Campus, but will support both campuses
- Salary: Range 39 $6,439.50 - $8,773.75 Monthly
- Eligibility list: Will be valid for 6 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications
- Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.
- Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.
- All Long Beach Community College employees must be fully vaccinated against COVID-19 in compliance with District Policy. Please note that if selected for employment, you must provide proof of fully vaccinated status by date of hire. Documented proof of vaccination is required as part of the onboarding process. Individuals requesting accommodation must do so in a timely manner for consideration. For more information on LBCC District COVID-19 policy and guides please view our Return to Campus page.
For further information on the position or application process, please contact (562) 938-4573.
ABOUT LONG BEACH CITY COLLEGE:
Here at Long Beach City College (LBCC), we celebrate equity, diversity and are committed to the principles of equal employment opportunity. We strive to ensure a positive and inclusive working environment for all. Long Beach City College is committed to providing equitable student learning and achievement, academic excellence, and workforce development by delivering high quality educational programs and support services to our diverse communities. Please check out the LBCC mission and values and other strategic initiatives below to learn more.
- Mission & Values
- Equal Employment Opportunity Plan (Download PDF reader)
- Strategic Plan (Download PDF reader)
- Office of the Superintendent President
Duties
GENERAL PURPOSE
Under direction, performs a variety of complex, responsible, highly sensitive and confidential office administrative and secretarial support functions for a Vice President, Executive Vice President, Associate Vice President, or the Executive Director, Public Affairs & Marketing, and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
Executive Assistant is responsible for providing a wide array of complex, diverse and confidential secretarial, administrative and support services to a Vice President, Executive Vice President, Associate Vice President, or the Executive Director, Public Affairs & Marketing, often in a highly sensitive and rapidly changing environment. The incumbent operates in an environment characterized by involvement in broad District-wide issues and interaction with top executives and officials on complex and sensitive matters.
Executive Assistant is distinguished from Executive Assistant to the Superintendent/President in that an incumbent in the latter class performs a variety of complex, sensitive and confidential support services for the Superintendent/President, requiring a high degree of independent judgment and a thorough knowledge of District functions, policies and procedures.
For the full position description, please click her Executive Assistant.
Qualifications
MINIMUM QUALIFICATIONS FOR THIS POSITION:
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from graduation from high school or G.E.D. equivalent; and six years of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience. College-level coursework in public administration, business management or communications is highly desirable.
Licenses; Certificates; Special Requirements:
May require a valid California driver's license and the ability to maintain insurability under the District’s vehicle insurance policy.
Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.
Additional Information
APPLICATION AND SELECTION PROCESS:
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.
Application Process:
- Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.
- If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience substitution in lieu of education, please make sure to attach a statement clearly outlining how your additional experience covers the education requirement, on a year-for-year basis, and qualifies you to be considered for this position.
- If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.
Selection Process:
The following examination segments are pass/fail and may be utilized during the selection process:
Application screening: TBD
Subject Matter Expert (SME) Review: TBD
An Online Written Test or Oral Panel Interview may be used to assess applicant qualifications. Test parts are determined by the size and competitiveness of the candidate pool.
The qualified candidates will be placed on an unranked list. Seniority points for internal existing LBCC employees and points for Veteran's credit will not be added.
Final interview: TBD
*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***
DISABILITY ACCOMMODATIONS
Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least two days prior to the closing date, by calling (562) 938-4372.
THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics
Transfer Requests for current LBCC Employees:
District employees may request to transfer by completing the Transfer Request Form (Download PDF reader)
Ancestral Land Acknowledgement
Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.
Salary : $6,440 - $8,774
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