Accounting Technician Bookkeeper High School Posting 91

To perform a variety of complex accounting functions in support of High School accounts receivable, accounts payable, purchasing and the general ledger; to maintain accurate records and prepare required reports; to ensure compliance with District accounting and purchasing policies and procedures; and to perform a variety of general tasks in support of assigned area of responsibility.

ESSENTIAL DUITES AND RESPONSIBILITIES:

• Perform a variety of complex accounting functions in support of High School accounts receivable, accounts payable, purchasing and the general ledger.
• Assemble, post, check, balance and adjust financial data to the general ledger in visions including encumbrances, expenditures, and receipts; maintain the High School’s revenue and expenditures in visions.
• Receive, classify, and deposit incoming High School funds; prepare financial transactions for school board approval; reconcile and prepare necessary cash adjustments.
• Process purchase orders for payment by the District office; collect information and requisitions from staff members; match invoices with purchase orders; research and resolve invoices with incorrect purchase order numbers; input requisitions into computer; adjust account balances; run and verify batch edits; confirm receipt of items ordered; submit payment requests to Accounts Payable.
• Obtain quotes from vendors for various supplies and equipment for High School; reconcile account discrepancies with vendors; facilitate returns or exchanges.
• Maintain an inventory and adequate stock of supplies and materials for assigned area; order supplies as needed; submit budget adjustment requests and journal entries to Comptroller.
• Maintain school and activity funds, and student class fees and fines; provide reports as necessary; prepare bank deposits and purchase orders; request budget adjustments as needed.
• Perform a variety of general clerical duties, type correspondence, letters, memoranda, reports and other materials.
• Organize and maintain departmental records, forms, files and documents; prepare requested reports.
• Respond to questions and inquiries from parents and staff and provide assistance within area of assignment.
• Perform related duties and responsibilities as required.

SUPERVISORY RESPONSIBILITY:  None

QUALIFICATION REQUIREMENTS: 

• Must successfully complete pre-employment paperwork and background check prior to hire 

EDUCATION AND / OR EXPERIENCE: 

• Minimum: High School Diploma or GED
• Two years’ related job experience preferred

LANGUAGE SKILLS:

• Ability to read, analyze and interpret daily financial reports and required legal documents
• Ability to respond to common inquiries or complaints from Los Alamos Public Schools employees as well as state and federal agencies

MATHEMATICAL SKILLS:

• Must be able to apply mathematical operations to such extent as to adequately complete job duties

REASONING ABILITY:

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

• Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication.   Ability to perform duties with awareness of all District requirements and Board of Education policies.
• Methods and techniques of general ledger posting and maintenance
• Modern office procedures, methods and equipment including computers and supporting word processing and spread sheet applications
• Principles and procedures of financial record keeping and reporting
• Methods and techniques of purchasing
• Principles and practices of maintaining vendor contracts
• Understanding of pertinent federal, state, and local laws regarding codes and regulations regarding accounting practices

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee regularly is required to sit, walk, and stand; have manual and finger dexterity; stoop, and talk or hear.  The employee is occasionally required to climb stairs.  The employee is occasionally required to crawl, reach above shoulder level, crouch, kneel, balance, push/pull, and carry.  The employee must regularly lift and/or move up to 5 pounds. The employee must occasionally lift and/or move up to 10 pounds with the assistance of another person or appropriate equipment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in this environment is quiet to loud depending upon the activity in the part of the day.

The information contained in this description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned as reasonably determined by the immediate Supervisor.

1.00 FTE, 8 hour shift, 40 hour week

249 work contract- July 1, 2023 to June 30, 2024

8 paid Holidays

Department is Business Services, Work Location is Los Alamos High School