Admissions/Records Clerk I, II, or III (Series) (Temporary)
Sacramento, CA
Temporary
POSTED ON 10/20/2023
CLOSED ON 4/2/2024
Job Posting for Admissions/Records Clerk I, II, or III (Series) (Temporary) at Los Rios Community College District
Admissions/Records Clerk I: Under moderate oversight, performs various public contact and record processing tasks of moderate complexity.
Admissions/Records Clerk II: Under minimal oversight, performs clerical lead responsibility for classified staff and office operations, or lead technical duties of a more complex nature.
Admissions/Records Clerk III: Under minimal oversight, perform operational and/or technical lead responsibilities requiring more extensive knowledge of the policies, rules and procedures of the area to which the position is assigned.
All Series:
For a detailed job description for this posting click here.
Admissions/Records Clerk II: Under minimal oversight, performs clerical lead responsibility for classified staff and office operations, or lead technical duties of a more complex nature.
Admissions/Records Clerk III: Under minimal oversight, perform operational and/or technical lead responsibilities requiring more extensive knowledge of the policies, rules and procedures of the area to which the position is assigned.
All Series:
For a detailed job description for this posting click here.
Salary
Admissions/Records Clerk I: $16.70 per hour; Admissions/Records Clerk II: $17.10 per hour; Admissions/Records Clerk III: $17.70 per hour
Additional Salary Information
No additional salary information to note
Additional Information
This posting is for a Job Series with different level positions, if called for a position, the hiring supervisor will notify applicants of which level position they are hiring for.
This is an “as needed” pool. When a need arises at any of our locations, this pool of applicants will be sent to the hiring supervisor. Pool requests take place throughout the year.
This is an “as needed” pool. When a need arises at any of our locations, this pool of applicants will be sent to the hiring supervisor. Pool requests take place throughout the year.
Benefits
Temporary employees earn 1 hour of sick leave for every 30 hours they work.
Assignment Responsibilities
Admissions/Records Clerk I and subsequent levels: Performs a variety of clerical and technical duties involving student registration, admissions, and records maintenance; distributes, explains, receives, and checks for completion and accuracy of graduation and other petitions; performs a variety of public contact tasks; communicates with students, staff, and other individuals to disseminate or explain information; and aids students in registration and admission procedures by giving information about admission and courses offered; prepares and maintains student folders; reviews files, records, and other documents to obtain information to respond to requests; compiles and prepares statistical and other reports on various registration, admission, and record related topics; receives and accounts for various fees; processes records, posts and processes grades; processes and sends transcripts to students and colleges; prepares and files various notices and forms; composes letters and routine correspondence; answers telephone, responds to requests and delivers messages; receives and distributes mail; orders materials, supplies, and services; oversees the work of temporary employees, including assisting with hiring, processing and training of temporary.
Admissions/Records Clerk II: In addition to the duties of the Admissions/Records Clerk I, performs clerical lead responsibilities for classified staff and office procedures; distributes, explains, receives and checks records and documents for completion and accuracy; maintains various records of items such as residence lists and registration forms, high school and college transcripts, cumulative student records, athletic eligibility, program changes, and veteran-related forms and processes; prepares and maintains information on admissions and records processes or students; compiles data for and prepares statistical and other reports on various registration, admission, and records related topics for District and external agencies; prepares information for data processing from various source documents and checks output for completion and accuracy; and prepares denial letters.
Admissions/Records Clerk III: In addition to the duties of the Admissions/Records Clerk I and II, researches and resolves conflicts and administrative issues; performs a variety of clerical and technical duties involving research; acts as a technical or operational lead in one or more of the following areas and performs additional related duties as needed: Records, Admissions, Data Processing, Veterans Affairs.
Performs related duties as required.
Admissions/Records Clerk II: In addition to the duties of the Admissions/Records Clerk I, performs clerical lead responsibilities for classified staff and office procedures; distributes, explains, receives and checks records and documents for completion and accuracy; maintains various records of items such as residence lists and registration forms, high school and college transcripts, cumulative student records, athletic eligibility, program changes, and veteran-related forms and processes; prepares and maintains information on admissions and records processes or students; compiles data for and prepares statistical and other reports on various registration, admission, and records related topics for District and external agencies; prepares information for data processing from various source documents and checks output for completion and accuracy; and prepares denial letters.
Admissions/Records Clerk III: In addition to the duties of the Admissions/Records Clerk I and II, researches and resolves conflicts and administrative issues; performs a variety of clerical and technical duties involving research; acts as a technical or operational lead in one or more of the following areas and performs additional related duties as needed: Records, Admissions, Data Processing, Veterans Affairs.
Performs related duties as required.
Work Year
N/A
Work Schedule
To be determined.
NOTE: Short-term temporary employees shall not be employed for more than 135 days, or 960 hours, whichever is reached first, in any fiscal year.
NOTE: Short-term temporary employees shall not be employed for more than 135 days, or 960 hours, whichever is reached first, in any fiscal year.
Total Hrs per Week/Day
To be determined
Special Requirements
Minimum Qualifications
Admissions/Records Clerk I:
Experience/Education: One year of general clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).
Promotional: Six months of experience in the Los Rios Community College District performing clerical duties at the level of Clerk I. (Promotional applies to regular, current Classified employees working with the Los Rios CCD.)
Admissions/Records Clerk II:
Experience/Education: Two years of general clerical experience preferably including one year of school admissions/records experience or general accounting. (One year of college level business or clerical course work may be substituted for one year of general work experience).
Promotional: One year of experience performing clerical duties at the level of A/R Clerk I
Admissions/Records Clerk III:
Experience/Education: Three years of increasingly responsible clerical experience preferably including college records and admissions clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).
Promotional: One year of experience in Los Rios CCD performing clerical duties at the level of A/R Clerk II or two years performing clerical duties at the level of A/R Clerk I.
All Levels:
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)
Education must be from an accredited institution.
Experience/Education: One year of general clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).
Promotional: Six months of experience in the Los Rios Community College District performing clerical duties at the level of Clerk I. (Promotional applies to regular, current Classified employees working with the Los Rios CCD.)
Admissions/Records Clerk II:
Experience/Education: Two years of general clerical experience preferably including one year of school admissions/records experience or general accounting. (One year of college level business or clerical course work may be substituted for one year of general work experience).
Promotional: One year of experience performing clerical duties at the level of A/R Clerk I
Admissions/Records Clerk III:
Experience/Education: Three years of increasingly responsible clerical experience preferably including college records and admissions clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).
Promotional: One year of experience in Los Rios CCD performing clerical duties at the level of A/R Clerk II or two years performing clerical duties at the level of A/R Clerk I.
All Levels:
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)
Education must be from an accredited institution.
Application Instructions
Applicants applying to this position are REQUIRED to complete and submit:
- A Los Rios Community College District Application
- Resume
NOTES:
- Applications submitted without all required documents, listed above, will be disqualified.
- Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
- Graduate advising documents and grade reports will not be accepted as unofficial transcripts.
- Applicants, including current Los Rios Community College District employees, are required to provide unofficial transcripts, if required to meet the minimum qualifications for the position.
- Applicants are required to submit official transcripts within 60 days of the time of hire.
- Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
- A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
- Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here.
Do not submit additional materials that are not requested.
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Hourly Wage Estimation for Admissions/Records Clerk I, II, or III (Series) (Temporary) in Sacramento, CA
$20.39 to $25.68
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Job openings at Los Rios Community College District
Los Rios Community College District
Sacramento, CA
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Los Rios Community College District
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Los Rios Community College District
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