Payroll Administrator / Grade 17

Job Summary

Plans, coordinates and administers all activities related to the district’s payroll function in compliance with MSD Board policy and procedures, Union contracts, Internal Revenue Service, Social Security Administration and all other taxing authorities, Kentucky State Statutes, Kentucky Retirement System Rules and Regulations, Federal and State Wage and Hour laws and Department of Labor Laws.

Essential Job Functions

Plans, coordinates and administers all activities related to the MSD payroll function including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, preparing special reports for management, and assuring compliance with all applicable laws and policies. Serves on the SAP HR/Payroll maintenance team to assist with the configuration of business processes within the SAP system. Designs and implements payroll process enhancements to support SAP system upgrades and new and current business requirements. Evaluates the SAP Payroll system’s internal controls and procedures and recommends changes as needed. Identifies and initiates appropriate accounting procedures. Researches, analyzes, develops and implements changes to HR/Payroll related policy and procedures and provides continual training and direction to personnel. Responsible for the preparation and reporting of payroll information to third parties such as W-2s, 941s and numerous federal, state and local tax returns. Reviews and interprets court documents related to child support, tax levies, bankruptcies, garnishments and other wage information authorized by various courts. Reviews and assures accuracy of data entry of all payroll-related activity input. Coordinates all time-reporting processing activities. Maintains configuration of SAP Payroll/GL Interface. Plans and administers payroll departmental workflow. Approves all SAP master payroll calendars and calendar year-end processes. Coordinates all payroll and time and attendance informational reporting needs by developing reports. Administers and coordinates regulatory audits pertaining to the payroll function. Provides analytical data to management regarding payroll expenditures and attendance data.

Knowledge, Skills and Abilities Necessary to the Work

Knowledge of Generally Accepted Accounting Principles; knowledge of IRS tax code; knowledge of Federal, State and local payroll laws; knowledge of tax and garnishment laws; knowledge of MSD policies, procedures and union agreement; skill in oral and written communication; skill in managing multiple priorities; skill in exercising tact and diplomacy; skill in operating a PC and associated Windows environment software (e.g. Microsoft Office Suite); ability to work independently; ability to resolve problems; ability to analyze data; ability to exercise judgment and discretion; ability to be courteous and helpful under pressure; ability to maintain accurate and confidential records/information.

Minimum Requirements

Bachelor Degree in accounting, business administration or a related field; three or more years of related experience; an equivalent combination of education and experience may be substituted. Must possess a valid driver’s license. Must have safe work and driving habits.