What are the responsibilities and job description for the Accounts Payable Specialist position at LOVING?
Description
Job Summary
The position of Accounts Payable Clerk is open within our corporate operations division located in Gastonia, NC.
The ideal candidate is an energetic, positive-thinking and motivated individual with high quality standards and an appropriate skill set. This role reports directly to the Accounts Payable Supervisor and will be responsible for assisting with controlling expenses by verifying, reconciling, and processing all company purchases.
This position is expected to work shifts from Monday through Friday with occasional overtime and weekend work required based upon business levels. This position is designated as a hybrid position with in-office and remote work needed.
Job Responsibilities
- Various aspects of recording and reporting a high volume of financial transactions
- Receiving, reviewing, coding, keying and maintaining documentation for all AP invoicing (two and three-way matching) and payments
- Maintain AP records by filing documents
- Download AP invoices from online vendors to prepare for payment based on schedule
- Maintain Office Mailbox by sorting, filing, and answering all emails
- Key in all Accounts Payable Invoices and Credit Card Receipts daily into QuickBooks making sure to charge expenses to the correct accounts and classes by analyzing the invoice
- Reviewing all invoices for appropriate documentation and approval prior to input
- Gather all invoices for check run document – including manual checks, online payments, etc.
- Reconcile vendor statements, researching and correcting discrepancies
- Monitoring purchase orders ensuring valid invoices are being processed timely
- Provide supporting AP documentation for weekly AP payments
- Escalate problem invoices to Accounting Manager after attempts to resolve within scheduled timeframe
- Assisting with month end closing, quarterly and year end audits or other accounting projects
Disclaimer
The noted responsibilities are not an all-inclusive list as additional duties may be required as determined by the applicable department leader.
EEO/M/F/D/V
This company participates in E-Verify where applicable.
Requirements
Physical Requirements
- Perform physical activity such as lifting, stooping, kneeling, balancing, pushing, pulling, crouching, and reaching in an office environment
- Utilize key equipment found in a typical office environment (computer, copier, filing systems, etc.)
- Subject to repetitive motions/ergonomics
Education/Experience/Skills
- Associates degree or equivalent work experience. At least two years’ experience in accounting, specifically accounts payable. Previous work experience in the landscape or construction industry preferred.
- Excellent computer skills, including but not limited to; Microsoft Office Suite (specifically Excel and Outlook), ERP systems, QuickBooks
- Solid understanding of accounting principles and best practices
- Strong organization skills and ability to prioritize workload in order to meet deadlines in a fast-paced dynamic work environment
- Excellent analytical and problem-solving skills
- Detail oriented
- Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management
- Demonstrate a proficient level of professional skills and/or knowledge in accounting and keep current with developments and trends
Salary : $36,400 - $46,100
