Commercial Portfolio Manager

Overview

Join Lincoln Property Company’s growing team of top-notch Property Management professionals whose primary responsibility is the daily financial and operational management of commercial real estate assets.

Lincoln Property Company is a national real estate firm offering a comprehensive suite of value-added services for our clients. With our substantial local presence and history in the DC metropolitan area, we are ideally situated to provide a superior service, which comes from knowing the goals and challenges faced by our clientele: tenants, investors, lenders and owners of commercial real estate. Our people and our philosophy are the key ingredients for Lincoln's solid track record of success.

Responsibilities

Financial Management

• Oversight of financials including establish and administer estimated/actual pass-through expenses to include estimates, reconciliations and frequent reforecasting.
• Oversight of collections and default proceedings.
• Establish and ensure preparation of financial reports for managed properties as specified in respective management agreement; prepare annual operating budget for property and assist in preparation of capital budget. Responsible for reforecast, cash flow/distribution or other analysis as dictated by management agreement or ownership.
• Coordinate real estate tax review process for property. Responsible for submittal of required forms and payment of all jurisdictional taxes by required deadlines.
• ·Perform all lease administration duties including preparing vacant space for lease, verifying lease data and keep abreast of leasing activity.
• Establish A/R and A/P guidelines, track performance and monitor recovery process

Personnel and Business Management

• Assist in the pursuit of new business and/or growth of an existing.
• Participate in appropriate professional and community organizations.
• Perform various personnel functions including staffing and employee development, training and evaluation.
• Maintain personal contact with tenants and owner representatives to ensure solid, reliable relationships.
• Maintain excellent internal relationships such as property managers, operations managers, property administrators, accountants, security, engineering staff.
• Maintain excellent external relationships such as tenants, vendors, owners, leasing agents, brokers.
• Exhibit leadership and promote staff development by setting examples as an effective role model
• Promote and encourage professional development of all staff.
• Show mentorship to direct reports and accountability for development of internal staff

Maintenance Management

• Responsible for ensuring routine thorough on-site property inspections to prevent/identify problems and coordinate with engineering team.
• Ensure adherence to Lincoln policies and procedures.
• Oversight of construction efforts encompassing tenant build outs and building improvements.
• Oversight of service contract requirements, prepare specs, bid, negotiate and manage vendor contracts as directed. Adhere to Lincoln preferred vendor programs.
• Accountable for ensuring safety guidelines

Risk Management/Legal

• Responsibility for adherence to insurance requirements for property (tenants) and associated vendors/suppliers

General

• Excellent and professional communication, customer service/responsiveness, dependability, teamwork, decision-making, problem-solving, initiative and independent action, manage change and improvement, professional impression
• Consistent, purposeful and meaningful internal communication with supervisors and staff in conjunction with the smooth operations of all facets of the business
• Responsible for development of business
• Accountable for service to clients in all areas of the business
• Strategic and innovative development and improvement of processes

Qualifications

• Minimum of five years experience in property management. Strong knowledge of commercial real estate preferred including a broad understanding of accounting, building maintenance, finance, leasing, legal, marketing, construction, and tenant relations.
• Ability to analyze and synopsize a monthly financial statement and prepare detailed budgets and operating forecasts. Ability to note deviations from financial plan, determine causes and to provide recommendations to the owner on needed action plans.
• Strong written and verbal communications skills. Ability to understand and carry out industry specific concepts
• Ability to work independently as a project leader and as a team member. Ability to relate well with others even while working at a distance without the benefit of personal contact. Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail, and follow-through.
• Previous supervisory experience is required