What are the responsibilities and job description for the Executive Assistant position at Luxoft USA Inc?
Job Description
Are you trustworthy and can handle confidential information? Do you know how to make sure things run smoothly? Can you help senior leaders in their day-to-day activities? If so, we're looking for someone like you who can provide support to Group Head of Technology Services IT as their Executive Assistant.
Responsibilities:
• Principally supporting the Group Head of Technology Services IT, as their Executive Assistant
• Maintain daily calendar, adjusting as needed to accommodate last minute scheduling changes - schedule all meetings, video conferences and conference calls
• Work with global teams to arrange briefings, meetings, etc. and ensure receipt of appropriate materials
• Coordinate all travel arrangements & itineraries for the principle
• Prepare and process time and expense/travel reports on behalf of the principle
• Arrange external meetings with external clients
• Order/maintain office supplies and department equipment requirements
• Arrange logistics for key executive hires
• Maintain organization charts
• Organize agenda and all material for executive meetings hosted by the Principle
• Handle all personnel and confidential company materials with sensitivity and discretion
• Liaise with tech support for resolving technology issues and needs for the Principle
• Develop relationships with peer group of assistants across globe and functions
• Assist with additional projects as needed
Mandatory Skills Description:
• Maintain daily calendar, adjusting as needed to accommodate last minute scheduling changes - schedule all meetings, video conferences and conference calls
• Work with global teams to arrange briefings, meetings, etc. and ensure receipt of appropriate materials
• Coordinate all travel arrangements & itineraries for the principle
• Prepare and process time and expense/travel reports on behalf of the principle
• Arrange external meetings with external clients
• Order/maintain office supplies and department equipment requirements
• Arrange logistics for key executive hires
• Maintain organization charts
• Organize agenda and all material for executive meetings hosted by the Principle
• Handle all personnel and confidential company materials with sensitivity and discretion
• Liaise with tech support for resolving technology issues and needs for the Principle
• Develop relationships with peer group of assistants across globe and functions
• Assist with additional projects as needed
Mandatory Skills Description:
• Prior Executive Assistant experience working in a busy, high-growth, and fast-paced environment
• Good familiarization with MS Office 365 / Teams / Skype applications
• Administrative competence (scheduling, e-mailing, coordinating calendars, preparing expense reports etc)
• Top-notch organization skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize your time to meet deadlines
• Good familiarization with MS Office 365 / Teams / Skype applications
• Administrative competence (scheduling, e-mailing, coordinating calendars, preparing expense reports etc)
• Top-notch organization skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize your time to meet deadlines
Salary : $95,000 - $110,000
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