| Attendance Clerk |
| GENERAL INFORMATION |
| Title: Attendance Clerk |
Department: Fort Hill Community School |
Salary Grade: Classified Grade G
FLSA Status: Non-exempt |
| Site/Location: Fort Hill Community School |
Reports to: Building Administrator |
Date: 05/24/2024 |
| POSITION SUMMARY |
- Works with school staff, parents, and students to improve student attendance. Performs a variety of duties in accordance with policy set forth by the Virginia Department of Education records and maintains daily student attendance records. Maintains a safe and secure school environment via visitor and volunteer electronic management system.
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| ESSENTIAL FUNCTIONS |
- Collects daily attendance records from teachers and oversees the digital management system that records attendance and related information, such as truancy, tardiness and early dismissals.
- Prepares official attendance reports in accordance with district and state policies and procedures.
- Communicates attendance policy and handles correspondence to parents of students who have excessive absences. Answers phone calls regarding student attendance in a pleasant, professional manner for the purpose of providing information.
- Collaborates with parents, teachers, and other school staff to reconcile attendance issues to include collection of excused absences from school.
- Responsible for informing school principal, teachers, and parents about attendance concerns and potential truancy issues.
- Completes truancy referrals and conducts parent conferences as required by the Virginia Department of Education.
- Participates in Juvenile and Domestic Relations Court truancy hearings.
- Records visitors and volunteers to maintain accurate record of building occupancy.
- Greets all visitors, students, and teachers courteously, determines their needs, checks appointments and directs or escorts them to the proper person.
- Oversees Raptor and general screening and checking-in of visitors to the building.
- Assists principal and other administrators with security-related and attendance-related tasks as needed or directed.
- Answers phone calls as needed
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| LYNCHBURG CITY SCHOOLS COMPETENCIES |
Personal Competencies
- Honesty
- Integrity
- Ethical
- Equity Minded
- Emotional Intelligence
- Cultural Competence
- Safety
- Quality
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Leadership Competencies
- Models Excellent Customer Service
- Thinks Strategically
- Shows Initiative
- Acts Decisively
- Communicates Effectively
- Works Collaboratively
- Resolves Conflict Proactively
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Functional Competencies
- Technical Capabilities
- Computer Literacy
- Data Analysis and Management
- Fiscal Planning and Management
- Project Management
- Strategic Planning
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| EDUCATION AND EXPERIENCE |
- High School Diploma or GED, minimum.
- Proficient written and oral communication skills.
- Proficient in basic Microsoft Word applications (Word, Excel, PowerPoint)
- Office experience
- Previous experience in an educational setting preferred.
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| KNOWLEDGE, SKILLS AND ABILITIES |
- Excellent communication skills and the ability to multitask in a fast paced environment.
- Experience with google suite and computer skills required.
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| SUPERVISORY RESPONSIBILITY |
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| TRAVEL REQUIREMENTS |
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| WORK ENVIRONMENT AND PHYSICAL DEMANDS |
| The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch. |
| OTHER DUTIES |
| Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. |
| AAP/EEO STATEMENT |
| LCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status. |
| JOB STATUS: |
OPEN |
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| SALARY: |
Please refer to LCS Employee Pay Scales found here: https://www.lcsedu.net/departments/personnel/employee-pay-scales. |
| DAYS: |
200 |
| START DATE: |
2024-2025 |
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