Administrative Assistant

M&B Construction Services, Inc. is looking to add a Construction Administrative Assistant with critical thinking skills, decisive judgement, and the ability to work with minimal supervision. We are looking for a driven, detail-oriented candidate to fill this role.

Skills:

· Construction Terminology a must

· Strong follow-up and organizational skills with the ability to multitask and prioritize tasks effectively

· Excellent written and verbal communication skills, Bilingual a plus

· Attention to detail and accuracy in data entry and record keeping

· Able to balance routine tasks and one-off projects.

· Strong verbal and written communication skills. Able to communicate with internal and external personnel of all levels.

· Strong problem-solving skills and ability to work independently or as part of a team

· Work with a positive attitude and remain flexible as priorities change.

Responsibilities:

Purchasing Manager:

• Maintain various logs using electronic systems as well as local files.
• Correspond with clients, subcontractors, and vendors regarding submittals, RFIs (Request for Information) and other relevant contract documents.
• Manage calendars, schedule appointments, and coordinate meetings
• Attend meetings as required, record and distribute meeting minutes
• Review incoming invitations to bid via fax, email, or phone.
• Compile and download plans, specifications, addendums, and other bid documents as required.
• Ensures that original plans and specs are recorded and are properly filed in the job files.
• Coordinate projects and assist with project coordination tasks

Office:

• Perform general clerical duties such as photocopying, scanning, emailing, and mailing
• Contribute to the success and functionality of the office by being flexible and willing to assist where needed.
• Perform other tasks as assigned.

Qualifications:

• High school diploma or GED equivalent
• Two years in an administrative role, in the construction industry.
• Proficient in computer programs, such as Microsoft Office, specifically Excel and Word. Ability to learn new programs if needed.
• High attention to detail and deal effectively with numerous interruptions
• Drive to get results from vendors, & subcontractors, due to phone reluctance
• Sage 100 Contractor experience a plus but not required
• Blueprint reading is a plus but not required

Licenses:

Certified Notary Public or the ability to become a Certified Notary Public

Job Type: Full-time

Pay: $41,600.00 - $49,920.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Englewood, CO 80112: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary : $41,600 - $49,920