Payroll Specialist

Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at http://www.maacproject.org/.

• Analyzes, verifies, audits, edits, and prepares bi-weekly payroll information, and enters data into Paycor.
• Enters, updates, edits, and maintains deductions, leave accrual plans, and union dues
• Records hours worked, overtime, and leaves of absence.
• Maintains payroll records, logs, and files for assigned employee groups.
• Identifies and works with appropriate departments and/or supervisors to resolve timesheet errors and other discrepancies.
• Participates in transmitting direct deposit information and in printing and coordinating the distribution of checks.
• Receives and processes approved requests for final checks for terminating employees, or supplemental pay runs.
• Receives, validates, and processes wage garnishments
• Maintains, verifies, and corrects balances of annual, sick, and other leave credits.
• Ensures transactions comply with all governing federal and state laws and regulations and the Memorandum of Understanding with the Union if applicable.
• Participates in interdepartmental relationships with Human Resources and Accounting to maintain accurate payroll records and data entry.
• Reconciles payroll reports to deduction invoices for benefits, retirement contributions, etc.
• Prepares audit materials for a variety of internal and external auditors.
• Assists the Chief Financial Officer, Controller, and Human Resources Department by compiling financial information for budgetary and labor relations purposes.
• Processes a variety of payroll-related forms and reports including employment verification, worker's compensation wage statements, unemployment claims, and other state-required forms.
• Assists in regulatory filings including, but not limited to, 941, DE-6, DE-7, and W2.
• Performs other related duties as assigned.

• Payroll and personnel terminology, practices, and procedures.
• Payroll preparation and accounting methods.
• Management Policies and Procedures.
• Paycor
• Federal and State tax withholding requirements.
• IRS regulations regarding liens, levies, and garnishments.
• Fair Labor Standards Act.
• Principles and practices of sound business communication.
• Standard business software, including word processing and spreadsheets.
• Recordkeeping and filing practices and procedures.
• Protecting personal identifying information.
• Basic research methods and data analysis techniques.
• Policies, procedures, state and federal laws and regulations, and union contract provisions applicable to the administration of payroll, time reporting, and benefit plans.

• Interpret, understand, and process Federal and State tax withholding forms.
• Prioritize, schedule, and process payroll items to meet frequent and cyclical deadlines.
• Perform the set-up of garnishments, tax withholdings, and employee-approved deductions.
• Post and adjust payroll records.
• Use Microsoft Excel at an intermediate to advanced level with an understanding to create pivot tables, use formulas, and analyze data sources amongst other tasks.
• Reconcile differences within the payroll system using appropriate mathematical and research methods.
• Use Paycor proficiently.
• Prepare clear, concise, and accurate reports, e-mails, memos, and other written materials.
• Operate office equipment including telephone, photocopier, calculator/adding machine, computer, and fax machine.
• Utilize Microsoft Office suite, Microsoft Teams, Paycor, MIP, and external databases related to payroll functions.
• Establish effective working relationships with management, employees, union representatives, and the public representing diverse cultures and backgrounds.
• Communicate effectively with a variety of individuals representing diverse cultures and backgrounds.
• Function calmly, and exercise tact and diplomacy when dealing with sensitive, complex, and confidential personnel issues and employee situations.
• Organize, set priorities, and exercise sound independent judgment within areas of assigned responsibility.
• Interpret, apply, explain, and reach sound decisions per MAAC policies, procedures, and labor contract provisions.
• Make calculations and tabulations and review timekeeping and related documents accurately and rapidly.
• Understand and follow instructions including written, oral, and checklists
• Organize and maintain confidential files in compliance with MAAC policy and applicable laws and regulations.

• Completion of 12 semester units of college courses from an accredited college or university in accounting, business administration or related field.