Clerical Technician

Current Madison College employees must apply to the internal career site by logging into Workday Job Posting Date: August 5, 2022 Application Deadline: Salary Information: $18.54 - 22.70 Department: Administrative Services Support Job Description: Madison College is currently recruiting for a Clerical Technician for our Finance and Administration Services area. A successful candidate must exhibit strong task and time management skills, oral and written communication skills, technical expertise, and a dedication to resolving problems effectively and efficiently with a diverse population. The Finance & Administration Services Support Team is a skilled, dynamic, and fun team dedicated to high-quality service. This position will be part of that talented and supportive team dedicated to Madison College's mission. Madison College’s dedication to promoting equity, inclusion and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College – it is the foundation of what we are striving to do. Come be part of our great team! REQUIRED DOCUMENTS/DEADLINE: resume. Failure to submit the required document will render your application ineligible. This position will have a first review date of August 21, 2022, at 11:59 p.m. After this date the posting may close without further notice. Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. This is a full-time, non-exempt, 40 hours per week, 52 weeks per year position. General working hours will be Monday – Friday from 8:00 am – 4:30 pm. Some weekends may be required to cover Madison College events. Madison College offers a generous benefit program including health and dental benefits. The employee selected will serve a twelve (12) month introductory period. This position does not offer a relocation package. SUMMARY: As part of the Finance & Administration Services Support Team, this newly enhanced full-time position provides professional support to the various departments in Finance and Administration including the bookstore, budget office, dining and events services, early learning center, facility planning & construction management, print & mail services, public safety, and risk management under the direction of the Finance & Administration Services Support Team Manager. This role handles monthly reports, coordinates and supports meetings, purchases goods and services all with a high level of confidentiality and accuracy. Additionally, this position coordinates with the Senior Administrative Coordinator in Event Services to run Mitby Theater show closing financial reports and coordinates with Finance for vendor payout. This role also occasionally staffs the Box Office in the Mitby Theatre a few hours a weekend every few months, which includes greeting patrons and selling tickets. This position reports to the Manager, Finance and Administration Services Support Team. DUTIES/RESPONSIBILITIES: Completes, compiles and proof reads reports received from Finance and Administration units – Solicits, compiles and sends reports to Board Assistant for monthly District Board meetings; solicits, compiles and sends quarterly reports received from Finance and Administration units to President's Office; maintains and updates emergency building closure decision making and closure flowcharts. Provides Support – Provides support to staff in similar roles, including monitoring the team email inbox, completing hiring and onboarding tasks, planning, scheduling, and supporting meetings. Purchasing Responsibilities – Creates purchase orders and manages invoice processing, maintains and reconciles department p-card for purchases for various units throughout Finance and Administration. General Administrative Duties – Coordinates meetings/appointments (including Joint Review Boards) orders/maintains supplies, assists with documenting processes and procedures. Mitby Theater Events Closing Reporting – Coordinates with Senior Administrative Coordinator in Event Services to run Mitby Theater show closing financial reports and coordinates with Finance for vendor payout. Provides support for Financial Procedures – Provides support for daily cash reconciliation for dining services; provides backup support for daily cash reconciliation for the bookstore; provides support for monthly reconciliations/billings for dining and event services, mailroom, and printing services. Maintains a commitment to the college mission, vision and values – Comply with college policies, directives, and work rules. Engages positively with colleagues, handles conflict directly and professionally, contributes to team discussions, collaborates and helps colleagues, assumes the best from colleagues, provides and accepts constructive feedback, follows through on commitments, and supports final decisions that are made. Other duties as defined by department, college, or officials. KNOWLEDGE, SKILLS & ABILITIES: Skilled in communicating effectively and professionally, both orally and in writing. Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities. Proficient in usage of technological tools including laptops/computers, email, phones, internet, and experience with software systems such as Microsoft Office Suite, SharePoint and Arts People ticketing software. MINIMUM REQUIREMENTS: 1. One (1) year post-secondary education in business, education or related field. 2. One (1) year of related work experience directly related to the skills required for successfully performing this position. If you are experiencing application issues please contact the HR hotline, (608) 246-6900. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college’s nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221