Athletic Bookkeeper

Position Type:
Secretarial/Clerical/Bookkeeper

Date Posted:
3/21/2024

Location:
Ridgeland High School

Date Available:
2024-2025

Closing Date:
05/31/2024


ALL APPLICANTS MUST APPLY ONLINE

Please send resume and letter of interest to Principal NAME at email@madison-schools.com

Job Title: Bookkeeper

Reports To: Building Principal

FLSA Status: Exempt

Position Purpose

Under the direct supervision of a School Department Head, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents, and others as required, and assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Essential Functions:

• Composes documents (e.g., correspondence, bulletins, reports) for the Principal or other Department staff to request or provide information, confirm events, etc.
  
• Prepares, copies and distributes notices, memoranda, or other correspondence to inform school employees, students, parents, and others regarding activities, events, or other work-related matters.
  
• Assists in coordinating School activities and functional responsibilities related to subject areas over which the Department has oversight.
  
• Attends Department and other related meetings as assigned to convey and/or gather information required to perform functions.
  
• Assists in maintaining the daily/weekly/monthly calendar of the Principal to coordinate the scheduling of work-related appointments, activities, meetings, etc.
  
• Assists in planning and scheduling department events and activities, and maintaining the calendar of department events
  
• Assists in overseeing the workload of the Principal to maximize efficiency and meet operational requirements.
  
• Assists in maintaining documents, files, and records to provide up-to-date references and audit trail for compliance.
  
• Answers telephone calls and provides information and assistance to callers.
  
• Serves as liaison with outside organizations related to school activities and work.
  

Additional Duties

Performs other related duties, as assigned, to ensure the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computers, copy machines, fax machines, and telephone.

Knowledge, Skills, and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
  
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  
• Ability to carry out instructions furnished in written or oral form.
  
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for the position.
  
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
  
• Ability to problem solves job-related issues.
  
• Ability to work with a diverse group of individuals.
  
• Ability to process paperwork accurately according to standardized procedures.
  
• Ability to maintain the confidentiality of information regarding students, employees, and others.
  
• Organizational and time management skills.
  
• Knowledge of office management procedures.
  
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to the department (e.g., Pupil Services, Human Resources, Facilities, and Business).
  

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
  
• Ability to work outdoors during outdoor student activities.
  

*See the Summary of Physical, Sensory, and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school.
  
• College-level coursework in business, word processing, and office procedures preferred.
  
• Associate's or Bachelor's degree preferred.
  
• Successful experience with office management in related areas preferred.
  

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 55 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting and school/classroom combined with a server room. The noise level in the work environment is usually low to moderate and occasionally high.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. The job description is not a contract or employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.