Office Assistant

MAE Engineering is looking for a part-time Office Assistant for our Eugene office. We are a structural engineering firm strongly bound to our Purpose, Vision, Mission, and Values. We are looking for people to join us in this pursuit.

Responsibilities:

• Greet clients, answer phones, communicate with team members in a professional manner
• Proofread and edit documents, forms, records, and/or correspondence for correct grammar, spelling, and punctuation
• Perform general accounting duties including bookkeeping, invoicing and payment processing
• Work in clerical tasks such as filing and organizational tasks, including A/R and invoice tracking, sending and answering e-mails
• Maintain relationships and accounts with vendors and service providers
• Input new projects into the billing system for tracking and billing
• Manage office supply inventory
• Collecting and shipping of office mail
• Coordinate with IT partner to keep office equipment operational
• Assist with software renewals, acquiring new software, and tracking licensing
• Coordinate team events and participation in community outreach
• Coordinate marketing logistics for advertising, apparel, signage, etc.

Beneficial Skills:

• Professional communication skills (email, phone, in person conversations, etc….)
• Detail oriented with the ability to develop and present accounting and billing reports
• Working knowledge of billing systems: BillQuick CORE, QuickBooks, or similar
• Office experience with knowledge of typical office equipment and systems, and typical policies and procedures
• High computer literacy with working knowledge of Microsoft Office products: Outlook, Word, Excel and Teams for appointments, reporting, and correspondence
• Marketing and experience in professional social media account management
• Wordpress or other web development experience or skills

Benefits:

• Flexible part-time work schedule
• Ability to proactively shape job responsibilities gradually through gained experience
• Compensation rates vary based on experience and proficiency
• Downtown office with free parking

MAE Engineers is an equal opportunity employer committed to assisting in the responsible development of our built environment by cultivating community relationships and providing safe, innovative designs that are sustainability efficient and artful in function.

If you are interested in joining our Eugene team, please email your resume and a cover letter describing why you would like to be a part of this team to eng@mae-engineers.com.

Job Type: Part-time

Pay: $16.00 - $23.00 per hour

Schedule:

• Day shift
• Morning shift
• No weekends

Ability to Commute:

• Eugene, OR 97401 (Required)

Ability to Relocate:

• Eugene, OR 97401: Relocate before starting work (Required)

Work Location: In person