What are the responsibilities and job description for the AP Accountant position at MaineHousing?
Primary Purpose of Position: The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency.
Education and Experience: Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.
Core Functions:
· Performs and manages accounts payable and disbursement functions
o Administers and maintains automated accounts payable system.
o Audits invoices and billing statements for propriety and accuracy.
o Ensures purchase orders and payment requisitions are properly prepared and authorized.
o Reviews and processes employee expense reports.
o Performs monthly accounts payable closings.
o Reconciles Accounts Payable at Month end.
o Maintains files of paid invoices.
o Investigates and problem solves Accounts Payable payment issues
o Set up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO’s.
· Performs cash receipts functions.
o Accounts for all general cash receipts.
o Prepares and handles bank deposits.
o Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads to GL on a monthly basis.
· Prepares and maintains W-9 and 1099 files.
o Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.
o Prepares and files annual 1099 tax forms
o Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.
· Prepares various schedules, work papers, and documentation for external audits.
o Prepares audit documentation in accordance with external auditor's "Prepared by Client List."
o Responds to questions and provides other documentation as requested.
Other Duties:
· Serves as a backup and support for other Accountants.
· Develops and maintains Procedures Manual.
· Participates in New Employee Orientation Programs.
· Prepares and submits annual Abandoned Property Report.
· Other duties as assigned
Skills and Knowledge:
· Strong organizational and analytical skills.
· Strong written and oral communication skills.
· Ability to work effectively with others
· Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis.
· Proficiency in a variety of information systems and accounting software.
Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. All responsibilities will be performed within the MaineHousing facility. MaineHousing office hours are Monday – Friday from 8:00am to 5:00pm.
Reports To: Governmental Accounting Manager
Supervises: no one
The starting hourly rate for this position is $18.9149 (annual $39,343), plus a great benefits package!
**Position will remain open until a suitable candidate is found**
Job Type: Full-time
Pay: From $39,343.00 per year
Benefits:
- 403(b)
- 403(b) matching
- 457(b)
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Augusta, ME 04330 (Required)
Work Location: In person
Salary : $1,000 - $39,343
